Ricoh 2238c Operating Instructions Manual

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[Page 1] Ricoh Aficio 2238C

Printer/Scanner Unit Type 2238 Operating Instructions Scanner Reference For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it. Network Scanner Preparations for Use as ...

[Page 2] Ricoh Aficio 2238C

Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Ple...

[Page 3] Ricoh Aficio 2238C

i Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader...

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ii ❖ ❖❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describe...

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iii TABLE OF CONTENTS Manuals for This Machine......................................................................................i How to Read This Manual .....................................................................................1 Symbo...

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iv 4. Sending Scan File by E-mail Preparation for Sending by E-mail.....................................................................45 E-mail Screen.....................................................................................................

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v 9. Appendix Relationship between Resolution and File Size................................................99 When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner.............................................................

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vi ...

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1 How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol ...

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2 ...

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3 1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, stor...

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Network Scanner 4 1 3. Client computer An e-mail with scan file attached is re- ceived from the e-mail server using e- mail software. Check the content of the file using an ap- plication appropriate for the file type. 4. LDAP server LDAP server provi...

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Outline 5 1 3. Client computer Scan file that is sent from the machine is received in the shared folders of Win- dows. Check the content of the file using an ap- plication appropriate for the file type. Document Server Scan file from the originals is...

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Network Scanner 6 1 Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client...

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Outline 7 1 Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanning function of this machine c...

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Network Scanner 8 1 Control Panel This illustration shows the control panel when options are installed. 1. { {{ {Use Tools/Counter} }} } key Use to change default or operation pa- rameters according to the operating con- ditions. 2. Indicators Displa...

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Control Panel 9 1 10. Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. Note ❒ This key is inactive while scanning or setting scanner defaults. 11. Function s...

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Network Scanner 10 1 Using Scan to Folder Press the { {{ {Scanner} }} } key to display the Scan to Folder screen (When [E-mail/Folder] has been selected in [Destination List Display Priority 1] and [Folder] has been select- ed in [Destination List Di...

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11 2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details abou...

[Page 20] Ricoh Aficio 2238C

Preparations for Use as a Network Scanner 12 2 ❖ ❖❖ ❖ Destination List Settings For explanations of settings, see p.19 “Destination List Settings”. Note ❒ [Destination List Display Priority 1] and [Update Delivery Server Destination Lis...

[Page 21] Ricoh Aficio 2238C

Initial Scanner Setup 13 2 Setting procedure A AA A Press the { {{ {Use Tools/Counter} }} } key. B BB B Press [Scanner Features]. C CC C Press the item to be set. D DD D Press the item to be set. Example: TWAIN Standby Time setting E EE E Change the ...

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Preparations for Use as a Network Scanner 14 2 Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the fol- lowing. For the list about settings and defaults, see p.11 “Scanner Features”. ❖...

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Initial Scanner Setup 15 2 • Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the ma- chine is used to set the original size. When the size is specified, scan- ning is performed fo...

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Preparations for Use as a Network Scanner 16 2 ❖ ❖❖ ❖ Wait Time for Next Original(s): SADF When dividing originals and scan- ning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting ...

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Initial Scanner Setup 17 2 ❖ ❖❖ ❖ Mixed Original Sizes Priority This setting determines whether the original size is to be automati- cally detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off]. Note ...

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Preparations for Use as a Network Scanner 18 2 D DD D Enter the scan size (area) with the number keys. Select and enter values for [X3] and [Y3], and then press the { {{ {#} }} } key. Depending on how the original is positioned, the scan starting poi...

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Initial Scanner Setup 19 2 Destination List Settings This section explains how to set the defaults for the destination list and ti- tles displayed. The destination list settings consist of the following. For the list about set- tings and defaults, se...

[Page 28] Ricoh Aficio 2238C

Preparations for Use as a Network Scanner 20 2 ❖ ❖❖ ❖ File Type Priority Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pag- es, select either TIFF or PDF. Note ❒ If y...

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Initial Scanner Setup 21 2 Note ❒ When [Multi-page: TIFF] or [Multi- page: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected. ❒ When [Yes (per Max. Size)] is se- lected, some received fi...

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Preparations for Use as a Network Scanner 22 2 Programs You can register frequently used set- tings in the machine memory and re- call them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ You can use the settings...

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Programs 23 2 Recalling a Program A AA A Press the { {{ {Program} }} } key in the ini- tial display of the scanner mode. B BB B Press [Recall]. C CC C Press the number of the program you want to recall. The registered settings are dis- played. Note �...

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Preparations for Use as a Network Scanner 24 2 Changing the program name A AA A Make sure the { {{ {Scanner} }} } key is se- lected, press the { {{ {Program} }} } key. B BB B Press [Change Name]. C CC C Press the number of the program you want to cha...

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Installing Software 25 2 Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network...

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Preparations for Use as a Network Scanner 26 2 The installing sequence using Auto Run is as follows: For information about the software that can be installed by Auto Run, see p.29 “Software Supplied on CD-ROM”. Installation Sequence The installer...

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Installing Software 27 2 Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install Desk...

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Preparations for Use as a Network Scanner 28 2 Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or r...

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Installing Software 29 2 C CC C Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite starts. Follow the instructions on the screem. Reference For information about the subsequent installation procedure, see Setup Guide that can b...

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Preparations for Use as a Network Scanner 30 2 • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microso...

[Page 39] Ricoh Aficio 2238C

Installing Software 31 2 • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Se...

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Preparations for Use as a Network Scanner 32 2 ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server. The scan file can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers ...

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Installing Software 33 2 ❖ ❖❖ ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and s...

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Preparations for Use as a Network Scanner 34 2 ...

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35 3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientat...

[Page 44] Ricoh Aficio 2238C

Setting Originals 36 3 Placing on the Exposure Glass Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed di- rectly on the exposure glass for scan- ning. Note ❒ For information about the origi- na...

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Placing Originals 37 3 ❖ ❖❖ ❖ When placing the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- m...

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Setting Originals 38 3 ❖ ❖❖ ❖ When placing the originals so that the top edges touch the back of the ADF ❖ ❖❖ ❖ When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is t...

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Original Orientation and Scan Area 39 3 Original Orientation and Scan Area To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation and page flow must be set when plac- ing the original. When us...

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Setting Originals 40 3 One-sided original/Two-sided original selection A When scanning one-sided orig- inals, make sure that [1 Sided Orig.] is selected. B When scanning two-sided originals, press [2 Sided Orig.] to select [2 Sided Orig.:T to T] or ...

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Original Orientation and Scan Area 41 3 Mixed size selection A When originals of different sizes are placed, select [Mixed size]. Note ❒ If [ Mixed size] is selected and [Auto Detect] is selected for scan size, the maximum size detected is set as t...

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Setting Originals 42 3 Scanning Originals in Several Times Multiple originals can be scanned as a single file by dividing them and scan- ning them using the exposure glass or the ADF. When scanning originals di- viding in several times, there are tw...

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Original Orientation and Scan Area 43 3 Note ❒ When the scan settings are changed while performing the procedure, the count- down for additional origi- nals is stopped. After scanning is finished by press- ing the { {{ {Start} }} } key, the count- ...

[Page 52] Ricoh Aficio 2238C

Setting Originals 44 3 E EE E Press the { {{ {Start} }} } key. F FF F When there are additional origi- nals to scan, place them and press the { {{ {Start} }} } key. Repeat this step until all originals are scanned. G GG G After all originals are scan...

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45 4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the preparation for sending file by e-mail system, various display screens, procedures for sending, and ho...

[Page 54] Ricoh Aficio 2238C

Sending Scan File by E-mail 46 4 E-mail Screen The screen when using the machine for e-mail is as shown. 1. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order t...

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Sending Scan File by E-mail 47 4 Sending Scan File by E-mail Procedure for Sending E-mail Scan file is sent after specifying scan settings and destinations. A AA A Press the { {{ {Scanner} }} } key. B BB B If user codes are set, enter a user code wit...

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Sending Scan File by E-mail 48 4 C Press [E-mail]. D Press [Exit]. The E-mail screen appears. F FF F Specify the destination. To specify a destination, you can select it from the list, select it by specifying a registration number, enter the e-mail a...

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Sending Scan File by E-mail 49 4 C To select more destinations, re- peat steps A AA A to B BB B. Note ❒ To deselect a destination, press [U UU U Prev.] or [T TT T Next] to display the destination in the destination field, and then press the { {{ {C...

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Sending Scan File by E-mail 50 4 C Enter part of the destination name. Note ❒ Enter the first character or characters of the destination name. ❒ It is also possible to perform a combined search using [Search by Dest. Name] and [E- mail Address]. ...

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Sending Scan File by E-mail 51 4 E Press [Search Criteria] corre- sponding to each item and then select criteria from the list to be displayed. Note ❒ You can select criteria from the following list: • [Search Beginning Word]: The name located i...

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Sending Scan File by E-mail 52 4 G GG G Select the file type if necessary. A Press [File Type]. B Select the file type of the file to be attached to the e-mail from the displayed types. C Press [OK]. H HH H Specify the file name of the file to be sen...

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Sending Scan File by E-mail 53 4 Note ❒ When [Return Receipt] is se- lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destina- tion...

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Sending Scan File by E-mail 54 4 Searching to select a sender A Press [Attach Sender's Name]. B Press []. C Press [User (Dest.) Name]. To search using e-mail address- es, press [E-mail Address]. The soft keyboard is displayed for entering a user...

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Sending Scan File by E-mail 55 4 J JJ J Specify a subject if necessary. Note ❒ When a subject has been set, this information is added to the scan file. The subject name is auto- matically placed in the Subject field of the e-mail. ❒ To specify a ...

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Sending Scan File by E-mail 56 4 C Select a message. D Press [OK] twice. Manual entry of a message The operation to specify a message “Thank you for what you did yes- terday.” is explained as an exam- ple here. A Press [Subject/Message]. B Press ...

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Sending Scan File by E-mail 57 4 A AA A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B BB B Make the scan settings. C CC C Select the destination. D DD D Specif...

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Sending Scan File by E-mail 58 4 Checking the Status of E-mail The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted. Note ❒ When [Print & Delete Scanner Jour- nal] is set to [...

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59 5. Sending Scan File by Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending file by Scan to Folder, various display screens, procedures for sen...

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Sending Scan File by Scan to Folder 60 5 Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. 1. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are ...

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Sending Scan File by Scan to Folder 61 5 Sending Scan File by Scan to Folder Procedure for Sending by Scan to Folder Scan file is sent after specifying scan settings and destinations. A AA A Press the { {{ {Scanner} }} } key. B BB B If user codes ar...

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Sending Scan File by Scan to Folder 62 5 C Press [E-mail]. D Press [Exit]. The E-mail screen appears. E Press []. The Scan to Folder screen ap- pears. F FF F Specify the destination folder. To specify the destination folder, you can select it from th...

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Sending Scan File by Scan to Folder 63 5 C To select more destination folders, repeat step B BB B. Note ❒ To deselect a destination, press [U UU U Prev.] or [T TT T Next] to display the destination in the destination field, and then press the { {{ ...

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Sending Scan File by Scan to Folder 64 5 ❒ [Connection Test] can not be pressed right after [ Cancel] was pressed during the con- nection test. ❒ Though the connection test is succeeded, the machine sometimes fails in the file transfer, when the ...

[Page 73] Ricoh Aficio 2238C

Sending Scan File by Scan to Folder 65 5 Q Press [Connection Test]. A connection test is performed to check whether the specified shared folder exists. Note ❒ To change a path for the fold- er that has been entered, press [Change] located on the le...

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Sending Scan File by Scan to Folder 66 5 Note ❒ The log on screen is dis- played when the machine is required to authenticate the selected computer. Enter the user name and password correctly. The folders list of the selected computer appears. E Se...

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Sending Scan File by Scan to Folder 67 5 Checking selected destinations A Use the destination field at the top of the screen to check which destinations are select- ed. Note ❒ When multiple destinations are selected, the selected des- tinations are...

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Sending Scan File by Scan to Folder 68 5 When selecting a sender from the list A Press [Attach Sender's Name]. B Select the sender. Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting ...

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Sending Scan File by Scan to Folder 69 5 C Press [User (Dest.) Name]. The soft keyboard is displayed for entering a sender name. D Enter part of the sender name. Note ❒ Enter the first character or characters of the sender name. ❒ It is necessary...

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Sending Scan File by Scan to Folder 70 5 A AA A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B BB B Make the scan settings. C CC C Select the destination. D DD ...

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Checking the Status of Scan to Folder 71 5 Checking the Status of Scan to Folder The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted. Note ❒ When [Print & Delete Scanner Jour...

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Sending Scan File by Scan to Folder 72 5 ...

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73 6. Using the Document Server Function Scan file obtained by scanning originals can be stored in the hard disk of the ma- chine using the Document Server, and the stored file can be used later. Using DeskTopBinder V2 Lite/Professional, stored file ...

[Page 82] Ricoh Aficio 2238C

Using the Document Server Function 74 6 Storage Procedure Scan and store the file in the Docu- ment Server. A AA A Press the { {{ {Scanner} }} } key. B BB B If the user codes are set, enter a user code with the number keys, and then press the { {{ {#...

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Storing Files 75 6 B Press [Store Only]. Note ❒ To store and deliver scan files, press [Send & Store]. See p.56 “Simultaneous Storage and Sending by E-mail”, p.69 “Simultaneous Storage and Sending by Scan to Folder”, or p.93 “Simultan...

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Using the Document Server Function 76 6 B BB B Specify file information. Specifying a user name A Press [User Name]. Note ❒ If no user code is programed on the Key Operator Tools tab in System Settings, the User Code screen does not appear. Instead...

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Viewing a List of Stored Files 77 6 Viewing a List of Stored Files From the list of stored files, you can delete the files stored in the Docu- ment Server or change the file infor- mation. To show the list of stored files, perform the following steps...

[Page 86] Ricoh Aficio 2238C

Using the Document Server Function 78 6 ❖ ❖❖ ❖ When displaying information of a selected stored file 1. Keys for searching files Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all fil...

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Viewing a List of Stored Files 79 6 - -- -Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below using DeskTopBinder V2 Lite. 1. Connected device name The files stored in the connected device a...

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Using the Document Server Function 80 6 Searching for Files You can search for files from the stored files using the user name or file name. Searching by user name A AA A On the screen with the list of stored files, press [Search by User Name]. B BB ...

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Viewing a List of Stored Files 81 6 Sending Stored Files by E-mail or Scan to Folder, or Delivering Files stored in the Document Server can be sent by e-mail or Scan to Fold- er, or delivered to the delivery server. Note ❒ This section explains ho...

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Using the Document Server Function 82 6 Managing Stored Files - -- -Displaying and Downloading Stored Files Using a Web Browser Using a Web Browser in a client com- puter, you can display or download the files in the Document Server. When http:// (...

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Managing Stored Files 83 6 Changing File Information The information about files stored in the Document Server (user name, file name, and password) can be changed. Limitation ❒ Information about files waiting for delivery cannot be changed. Referen...

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Using the Document Server Function 84 6 Changing the file name A Press [Change File Name]. The soft keyboard is displayed for changing the file name. B Enter the new file name. Reference For information about how to enter characters, see Gener- al Se...

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85 7. Using the Network Delivery Scanner Function Scan file can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to...

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Using the Network Delivery Scanner Function 86 7 Network Delivery Scanner Screen The screen when using the machine as a network delivery scanner is as shown. 1. Network delivery scanner icon () Shows that the screen for network deliv- ery scanner fun...

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Delivering Scan File 87 7 Delivering Scan File Delivery Procedure Scan file is delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and a subject. A AA A Press the { {{ {Scanner} }} } key. B BB B If us...

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Using the Network Delivery Scanner Function 88 7 B Press [Switch Destination List]. C Press [Delivery Server]. D Press [Exit]. The Network Delivery Scanner screen appears. F FF F Specify the destination. To specify a destination, you can select it fr...

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Delivering Scan File 89 7 Using a registration number to select a destination A Press [Registration No.]. B Use the number keys to enter the five-digit registration number that has been assigned to a destination. If the entered number is less than f...

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Using the Network Delivery Scanner Function 90 7 Manual entry of a destination Note ❒ When using ScanRouter V2 Pro- fessional, it is possible to enter the destination e-mail address directly. In advance, you must make settings for sending e- mail w...

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Delivering Scan File 91 7 When selecting a sender from the list A Press [Attach Sender's Name]. B Select the sender. The selected sender and its reg- istration number are displayed. Note ❒ When using ScanRouter V2 Professional, [Return Receip...

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Using the Network Delivery Scanner Function 92 7 Searching to select a sender A Press [Attach Sender's Name]. B Press []. C Press [User (Dest.) Name]. The soft keyboard is displayed for entering a sender name. D Enter part of the sender name. No...