Xerox WorkCentrePro 123 System Administration Manual

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WorkCentre ProWorkCentreCopyCentre C123/C128 M123/M128 123/128 System Administration Guide ME3243E4-1 ...

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Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2004 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyri...

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Table of Contents Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 3 Table of Contents Table of Contents.....................................................................................3 1 Before Using the Machine ....

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Table of Contents 4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Test Print ...........................................................................................45 4 UNIX TCP/IP...................................

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Table of Contents Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 5 7 TCP/IP (LPD or Port9100) ....................................................................79 Information Checklist..................................

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Table of Contents 6 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide CentreWare Internet Services Installation..............................................99 Installation Procedure.........................................

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Table of Contents Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 7 Workstation Setup ...........................................................................130 Scan using Template (Network Scanning) Setup............

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Table of Contents 8 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide ...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 9 1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This System Administration Guide provides detailed information, technical spec...

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1 Before Using the Machine 10 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Conventions This section describes the conventions used throughout this System Administration Guide. In this guide, you will find that some...

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Conventions Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 11 Text in [Square Brackets] Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used wh...

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1 Before Using the Machine 12 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Related Information Sources The following additional sources of information are available for the machine. • Xerox CopyCentre/WorkCentre/W...

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Machine Components Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 13 2 Product Overview This chapter gives an overview of the features and functions of the machine and enables familiarity with the device network inst...

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2 Product Overview 14 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide TEL Located on the back of the machine. Connect a telephone to this jack if required. LINE 1 Located on the back of the machine. Connect a telephone...

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Services and Features Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 15 • Tandem Tray Module – Can be added to the standard 2-tray configuration to provide high volume paper sources. Tray 3 can hold a maximum of ...

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2 Product Overview 16 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Network Scanning Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template wh...

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Cabling Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 17 1. Press the power switch to the <I> position. NOTE: If the machine does not start up, check that the RESET button on the back of the machine is in th...

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2 Product Overview 18 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Ethernet 10BASE-T/100BASE-TX The machine is compatible with SMB, lpd, EtherTalk, NetWare, IPP, HTTP, DHCP, SMTP, POP, DDNS, RARP, and Port9100. It ...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 19 NOTE: These buttons do not respond when the machine is in the System Settings mode. All Services Use this button to access all the services available on the mac...

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2 Product Overview 20 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Job Status Use this button to check the progress of a job, or display the log and detailed information on completed jobs. The newest job will be di...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 21 Status Displays the status of the job, such as copying, printing and scanning. Remote Terminal/Contents Displays the name of the recipient for a fax job, the pap...

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2 Product Overview 22 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Completed Jobs This feature allows you to view the finished jobs in the machine. To see the job attributes, select a job in the list to display det...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 23 If the machine receives a document without a user ID or no user ID is specified in the print driver, the saved document will be listed as [(No User ID)]. The se...

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2 Product Overview 24 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NOTE: If you have forgotten the password, contact the Key Operator. The Key Operator can access the stored documents without entering a password. S...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 25 Public Mailbox Allows you to confirm, output, or delete the documents in a public mailbox on the machine. For more information, refer to Save in: - Public Mailb...

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2 Product Overview 26 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Machine Status This screen allows you to view the general information on the machine and the status of paper trays and the hard disk, or change the...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 27 Overwrite Hard Disk Displays the overwriting status of the hard disk. NOTE: This option is displayed if the feature is enabled in the System Settings. 1. Select ...

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2 Product Overview 28 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide • Manual Receive – Starts receiving a fax or polling after you have answered the call and confirmed it is a fax. • Auto Receive – Receives ...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 29 Print Report/List Allows you to print various reports and lists for each service. 1. Select [Print Report/List] on the [Billing Meter/Print Report] screen. •...

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2 Product Overview 30 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide – Address Book – Displays ten [Address Book] options on the right hand side. Each option represents 50 addresses, giving 500 in total. Select o...

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Modes Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 31 • Job Counter Report – Displays the [Job Counter Report] screen. Select this option and press the <Start> button to output this list. – Job Counter ...

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2 Product Overview 32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide System Controls The following diagram shows the names and functions of the buttons on the control panel. Button Function 1 <Log In/Out> Displ...

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System Settings Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 33 Button names and icons used on the control panel may differ depending on the country of purchase. System Settings During manufacture this machine is p...

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2 Product Overview 34 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 1. Press the <Log In/Out> button on the control panel. 2. Enter the default user ID “11111” using the numeric keypad. If the Authentica...

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System Settings Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 35 NOTE: The appearance of the touch screens may differ slightly depending on the model and configuration. However, feature descriptions and functionalit...

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2 Product Overview 36 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Auto (10BASE-T/100BASE-TX) Detects the transmission speed automatically at power on and adjusts itself accordingly. 100BASE-TX (Full Duplex) Sets t...

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Resident Fonts Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 37 11 Univers Bold Condensed Italic 52 Helvetica Bold 12 Antique Olive 53 Helvetica Bold Oblique 13 Antique Olive Italic 54 CourierPS 14 Antique Olive Bold...

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2 Product Overview 38 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Symbol Set One of the following symbol sets can be selected as the default symbol set. The default symbol set is used when a symbol set is not defi...

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Resident Fonts Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 39 1G 39 ISO-21 ISO 21 German 0D 4 ISO-60 ISO 60 Norwegian v1 1F 38 ISO-69 ISO 69 French 9U 309 WIN 3.0 Windows 3.0 Latin 1 19L 620 WINBALT Windows Baltic ...

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2 Product Overview 40 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide ...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 41 3NetWare This chapter explains how to install the machine onto a NetWare network. The following information is provided. Information Checklist – page 41 NetWare Envi...

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3NetWare 42 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NetWare Environments System configuration The machine supports NetWare PServer mode in Bindery or NDS. NetWare 3.x/4.x/ 5.x/6.x is required to support Bindery...

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NetWare Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 43 NetWare Installation This section describes the installation procedures to use the machine in a NetWare environment. Installation Procedure The i...

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3NetWare 44 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Next, establish TCP/IP if you use IP Address for a NetWare network. 1. Display the [System Settings] screen. NOTE: For more information about how to display t...

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NetWare Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 45 When using in the PSERVER mode, set as follows. • Printer server name - use the same device name as the target printer. • Printer location - s...

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3NetWare 46 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide ...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 47 4 UNIX TCP/IP This chapter explains how to set up the machine to operate in a UNIX TCP/IP environment. The UNIX Workstation Operating Systems (OS) supported are Solari...

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4 UNIX TCP/IP 48 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide If you encounter problems during the installation of the machine, refer to Problem Solving chapter for assistance. CAUTION: Do not connect the network c...

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UNIX TCP/IP Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 49 Network Communication Setup Use this procedure to set up the network communication parameters of the machine. NOTE: Keep the SNMP port enabled...

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4 UNIX TCP/IP 50 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 15. When you have finished establishing TCP/IP, select [Close] from the [Protocol Settings] screen. Workstation Setup This section explains how to chang...

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UNIX TCP/IP Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 51 NOTE: To print an ASCII-format PostScript file, specify PSASC for data processing with TBCP enabled. NOTE: To print a binary-format PostScrip...

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4 UNIX TCP/IP 52 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide SunOS Follow the steps below to set up a SunOS workstation to communicate with the machine. 1. Log in at a client workstation as root and add the machin...

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UNIX TCP/IP Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 53 4. The machine can be designated as the location of the default print queue. It will then be unnecessary to include the PrinterName in the lp...

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4 UNIX TCP/IP 54 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 1) Type su to access the superuser mode. 2) Type sh to run the Bourne shell. 3) Type lpshut to stop the print service. 4) Type the following command on o...

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Printing Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 55 4) Enable Remote Printer on a BSD system by selecting the check box. 5) Make sure that the [Remote Cancel Model] is set correctly, 6) Make sure that the [Remo...

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4 UNIX TCP/IP 56 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide • -d printer name Specify the printer name registered by the lpadmin command as the -d option. If this option is omitted, the default printer lp will ...

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Printing Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 57 NOTE: Print data which consists of multiple files sent in one print instruction cannot be deleted file by file. All the files will be deleted together. NOTE:...

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4 UNIX TCP/IP 58 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide This option is valid in the spool mode. In the non-spool mode, the client must be a Windows NT machine to use this option. NOTE: If the PostScript logic...

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Printer Status Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 59 • - You can delete all your print data by specifying this option. If this option is issued by a superuser, all the print data received by the machine...

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4 UNIX TCP/IP 60 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide •-t This option displays all the information. • -u [user name] This option displays information about print data received from specified users. • -...

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-C Option Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 61 • +interval This option is used to specify the inquiry interval period for the duration of printing, until all the data received has been printed. The int...

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4 UNIX TCP/IP 62 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NOTE: If several parameters are specified in the first lpr command, data may not be printed correctly. NOTE: The system default is used if no tray numbe...

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-C Option Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 63 Selecting a paper type The following parameters can be specified. Specifying double-sided printing The following parameters can be specified. NOTE: If severa...

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4 UNIX TCP/IP 64 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NOTE: If several parameters are specified in an lpr command, data may not print correctly. NOTE: The system default is used if no parameter is specified...

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-C Option Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 65 NOTE: The color setting is not available on the machine. NOTE: If several parameters are specified in the first lpr command, data may not print. NOTE: For so...

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4 UNIX TCP/IP 66 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide For example, to print a file named “file1”, two-sided on A4 (210 × 297 mm/8.3 × 11.7 inches) on printer fxPS, enter the following command: %lpr -P...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 67 5EtherTalk This chapter explains how to set up the machine to operate on an EtherTalk network. The following information is provided. Information Checklist – page 67...

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5EtherTalk 68 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide EtherTalk Environments System configuration As the machine supports EtherTalk protocol, you can print from Macintosh. NOTE: You will need the optional PostS...

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EtherTalk Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 69 Initially, boot the EtherTalk port. 1. Connect the machine to the network. 2. Display the [System Settings] screen. NOTE: For more information a...

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5EtherTalk 70 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NOTE: If you do not wish to use the IP filter feature, select [Off]. NOTE: Use CentreWare Internet Services to register the IP addresses which are not allo...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 71 6 Microsoft Networking This chapter explains how to set up the machine to operate on a Microsoft network. The following information is provided. Information Checklist ...

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6 Microsoft Networking 72 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide SMB Environments Server Message Block (SMB) is a protocol for sharing files or printers on Windows OS. This section explains the installation p...

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SMB Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 73 SMB Installation This section describes the installation procedure for using the machine on an SMB network. Installation Procedure The installation p...

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6 Microsoft Networking 74 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 5. Select [SMB], and then [Change Settings]. 6. Select [Port Status] and [Change Settings]. 7. Select [Enabled], and then [Save]. Next, establis...

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Changing the Settings Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 75 Workstation Setup Install the print driver on the NetWare client computer. Refer to the HTML document in CentreWare Utilities CD-ROM. Test Print...

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6 Microsoft Networking 76 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 3. For Windows 95/Windows 98/Windows Me, enter the password (SMB Administrator Password) only. For Windows NT 4.0/Windows 2000/Windows XP, ent...

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Changing the Settings Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 77 Spool Activation of spool function. Select from Disk, Memory, and Off. If Disk is selected but not recognized, Memory will be used. Disk/Memory/...

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6 Microsoft Networking 78 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide * Available only when PostScript Kit (optional) is installed. WINS Primary Server IP Address Set the WINS primary server IP address. — 0.0....

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 79 7 TCP/IP (LPD or Port9100) This chapter explains how to set up the machine to print from a Windows computer through LPD or Port9100. The following information is provi...

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7 TCP/IP (LPD or Port9100) 80 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide TCP/IP (LPD or Port9100) Environments System configuration As the machine supports the LPD and Port9100 protocol, you can print directly fro...

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TCP/IP (LPD or Port9100) Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 81 Network Communication Setup Enable the following ports using the touch screen or CentreWare Internet Services. • Printing throu...

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7 TCP/IP (LPD or Port9100) 82 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Next, establish TCP/IP. 1. Display the [System Settings] screen. NOTE: For more information about how to display the [System Settings] scree...

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TCP/IP (LPD or Port9100) Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 83 Test Print To make sure that the machine has been installed on the network correctly, a test print should be submitted from a cl...

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7 TCP/IP (LPD or Port9100) 84 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide ...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 85 8 Parallel Port This chapter explains how to set up the machine in a parallel port environment. The following information is provided. Information Checklist – page 8...

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8 Parallel Port 86 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Parallel Port Environment System configuration The machine can be connected directly to the parallel port of a host workstation. A document file can b...

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Parallel Port Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 87 4. Switch on the machine. The following steps explain how to set up the parallel port communication parameters described previously. NOTE: ...

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8 Parallel Port 88 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Test Print To make sure that the machine has been installed on the parallel port correctly, submit a test print from a client workstation. Perform the...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 89 9 USB Port This chapter explains how to set up the machine in a USB port environment. The following information is provided. Information Checklist – page 89 USB Port...

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9USB Port 90 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide USB Port Environment System configuration The machine can be connected directly to the USB port of a host workstation. A document file can be sent from the ...

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USB Port Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 91 USB Port Communication Setup This section describes how to set up USB communication on the machine. The following parameters can be set dependin...

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9USB Port 92 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide Test Print To make sure that the machine has been installed on the parallel port correctly, submit a test print from a client workstation. Perform the follo...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 93 10 IPP (Internet Printing Protocol) This chapter explains how to set up the machine to operate in an IPP (Internet Printing Protocol) environment. The following inform...

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10 IPP (Internet Printing Protocol) 94 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide IPP Environment System configuration The machine supports Internet Printing Protocol (IPP). As Windows 2000/Windows XP/ Windows Ser...

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IPP Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 95 Network Communication Setup This section describes how to set up the network communication parameters of the machine. At the machine, perform these s...

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10 IPP (Internet Printing Protocol) 96 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 7. Use the keypad on the screen to enter the IP Address for the machine in the format “xxx.xxx.xxx.xxx”. Enter relevant values...

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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 97 11 CentreWare Internet Services This chapter explains how to enable and use the CentreWare Internet Services feature of the machine. The following information is provi...

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11 CentreWare Internet Services 98 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide If problems are encountered during the installation of the machine, refer to the Problem Solving chapter for assistance. CentreWare In...

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CentreWare Internet Services Installation Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 99 CentreWare Internet Services Installation This section describes the settings required to use CentreWare Internet Services. I...

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11 CentreWare Internet Services 100 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide NOTE: For more information about how to display the [System Settings] screen, refer to the Setups chapter of the User Guide. 2. Selec...