Xerox WorkCentre 3615 System Administrator Manual

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Xerox ® WorkCentre ® 3615 Black and White Multifunction Printer Imprimante multifonctions noir et blanc System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administraç...

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© 2014 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection ...

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Contents 1 Introduction 7 Overview .............................................................................................................................................................................. 8 Configuration Steps ............

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Contents Connecting to a Wireless Network Using the Printer Setup Utility .................................................... 39 Setting Up the Printer for Wireless LAN WPA-Enterprise ................................................................

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Contents Configuring Secure Settings Using the Control Panel ..................................................................................... 74 Accessing the Secure Settings Menu ................................................................

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Contents Changing File Name ............................................................................................................................................ 98 Creating a Folder ...........................................................

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This chapter includes: • Overview ................................................................................................................................................................................. 8 • Configuration Steps .......

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Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide to help you configure a...

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Introduction Configuration Steps To configure the printer for the first time, complete the following tasks: 1. Ensure that your printer is connected physically to your network, and to the fax line as needed. 2. Confirm that your printer is re...

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Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/WC3615docs R...

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This chapter includes: • Finding the IP Address of the Printer ....................................................................................................................... 12 • Accessing the Printer..................................

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Initial Setup Finding the IP Address of the Printer You can view the IP address of your printer on the Configuration Report. IPv4 and IPv6 address information is located in the Network Setup section of the Configuration Report under IPv4 and IPv...

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Initial Setup Accessing the Printer The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer. If the system administrator configures authentication and authorization, users require...

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Initial Setup Initial Setup at the Control Panel Information Pages Your printer has a printable set of information pages. These include configuration and font information, demonstration pages, and more. Configuration Report The Configuratio...

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Initial Setup Changing the Passcode at the Control Panel 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. At the prompt, enter a four-digit passcode, then touch OK. 4. To navigate, us...

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Initial Setup Configuring General Setup Using the Control Panel This section includes: • Accessing Information About the Printer Using the Control Panel .............................................................. 16 • Using the Power ...

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Initial Setup Using the Power On Wizard 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Touch System Settings, then touch General. 4. To navigate to the Power On Wizard, use the Up o...

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Initial Setup 17. If you selected I Know My SMTP: a. Touch Next. b. To enter the SMTP server name, use the keypad. c. Touch Next. d. Enter the port number for the SMTP server. e. Touch Next. f. If you selected Server Requires Login, e...

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Initial Setup Configuring General Settings This section includes: • Accessing the General Settings Menu ...................................................................................................................... 19 • Configurin...

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Initial Setup Setting the Date and Time 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Touch System Settings, then touch General. 4. Touch Date and Time. 5. To select your time zo...

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Initial Setup Configuring Audio Tones 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Touch System Settings, then touch General. 4. Touch Audio. 5. Select the tone to change, then ...

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Initial Setup Setting the OffHook Wake Up 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Touch System Settings, then touch General. 4. Touch OffHook Wake Up. 5. To have the printe...

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Initial Setup Configuring Output Settings Use this menu to configure settings concerning the output of the printer. 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Touch System Settin...

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Initial Setup Configuring Tray Settings Use this menu to configure the paper trays for the paper size and type, set custom sizes, and turn the display prompts on and off. 1. At the printer control panel, press the Machine Status button. 2. T...

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Initial Setup Configuring General Setup Using CentreWare Internet Services This section includes: • Opening General Setup Settings .................................................................................................................

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Initial Setup − Engine: Version information for the engine software installed on your printer. − Network: Version information for the networking software installed on your printer. 6. Under Page Description Language, view the version info...

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Initial Setup Configuring Mail Alerts You can define groups to receive email notifications when selected status alerts occur on the printer. To configure mail alerts: 1. From the General Setup menu, click Mail Alerts. 2. To have the printer ...

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Initial Setup Configuring Clock Settings Use this menu to set the date and clock settings of the printer. To configure the clock settings: 1. From the General Setup menu, click Clock Settings. 2. Next to Date Format, Time Format, and Time Zo...

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Initial Setup Resetting Service Defaults Use this menu to restart the printer or to reset the default settings for faxing, scanning, printer, and network settings using CentreWare Internet Services. Restarting the printer can take up to five min...

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This chapter includes: • Configuring Network Settings ..................................................................................................................................... 32 • Connecting to a Wireless Network .................

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Network Connectivity Configuring Network Settings This section includes: • About TCP/IP and IP Addresses ................................................................................................................................. 32 �...

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Network Connectivity Note: If you select DHCP, BOOTP, RARP, or DHCP/AutoIP, the IP address entered on this page is ignored. b. For IPv4 address, type an address. The format is x.x.x.x, where x represents a decimal number from 0 through 255. Th...

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Network Connectivity 11. For Connection Timeout, type the amount of time to wait before the connection times out. 12. To prefer IPv6 addresses when both IPv6 and IPv4 addresses are available, select DNS Resolution via IPv6 First. This fiel...

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Network Connectivity Connecting to a Wireless Network A wireless local area network (WLAN) provides the means to connect two or more devices in a LAN without a physical connection. The printer can connect to a wireless LAN that includes a wirele...

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Network Connectivity Connecting to a Wireless Network Using the Control Panel Wi-Fi Setup Wizard Before you begin, ensure that you have the wireless network Service Set Identifier (SSID), encryption type, and passphrase. For details, see Collec...

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Network Connectivity Connecting to a Wireless Network Using the Control Panel Wi-Fi Setup Wizard Before you begin, ensure that you have the wireless network Service Set Identifier (SSID), encryption type, and passphrase. For details, see Collec...

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Network Connectivity Connecting to a Wireless Network Using CentreWare Internet Services Before you begin, ensure that you have the wireless network Service Set Identifier (SSID), encryption type, and passphrase. For details, see Collecting Wire...

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Network Connectivity Connecting to a Wireless Network Using the Printer Setup Utility Before you begin, ensure that you have the wireless network Service Set Identifier (SSID), encryption type, and passphrase. For details, see Collecting Wireles...

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Network Connectivity 14. To print a record of the IP settings, click Print Printer Settings. 15. Click Finish. When the printer restarts, it uses the information from Printer Setup Utility to connect with the wireless router. 16. If the Eth...

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Network Connectivity LPR 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the IP Address of Yo...

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Network Connectivity Port 9100 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the IP Address...

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Network Connectivity IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then...

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Network Connectivity WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating...

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Network Connectivity Network Twain Network Twain allows you to import a scanned image directly into an application. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, ...

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Network Connectivity FTP File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup, and Software...

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Network Connectivity Configuring SMB 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the IP A...

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Network Connectivity Configuring Bonjour 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the ...

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Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. Enabling SNMP 1. At your computer, open a Web browser, in the address fie...

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Network Connectivity Configuring SNMPv1/v2c SNMP is a network management protocol. SNMP version 1 (SNMPv1) is the first implementation of the SNMP protocol. It operates over protocols including UDP, IP, and IPX. SNMP version 2 (SNMPv2c) include...

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Network Connectivity Editing SNMPv3 Properties 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Findin...

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Network Connectivity Updating the Address Book You can allow users to edit the address book. 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not ...

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Network Connectivity LDAP Server Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an LDAP information directory, on an external server. LDAP can also be used for network authentication and author...

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Network Connectivity LDAP User Mappings LDAP servers display different results depending on how they implement mappings. Use this page to map LDAP fields to fields on your printer. Editing current map settings allows you to fine-tune server sea...

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Network Connectivity FTP Client You can configure the FTP Client settings to specify the connection timeout and to select FTP Passive instead of FTP Active mode. 1. At your computer, open a Web browser, in the address field, type the IP addres...

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Network Connectivity SMB Client Server Message Block (SMB) is a client server, request-response protocol that provides shared access to files, printers, ports, and miscellaneous communications between nodes on a network. 1. At your computer, o...

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Network Connectivity Email Settings Configure email settings to perform tasks such as sending alerts or faxes to an email address. 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press En...

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Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Ent...

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Network Connectivity Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering rules, it grants the r...

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Network Connectivity SNTP Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection. 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then pre...

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Network Connectivity AirPrint AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices and Mac OS-based devices. AirPrint-enabled printers let you print directly from a Mac or from an iPhone, iPad, ...

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Network Connectivity Google Cloud Print Google Cloud Print allows you to print documents that are stored in the cloud without using a print driver. Depending on your security configuration, your firewall might not support Google Cloud Print. Be...

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This chapter includes: • Configuring Security Settings Using CentreWare Internet Services ............................................................. 64 • Configuring Secure Settings Using the Control Panel ..................................

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Security Configuring Security Settings Using CentreWare Internet Services This section includes: • Opening the Security Menu .......................................................................................................................

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Security Configuring Administrative Security Settings 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. 2. In CentreWare Internet Services, click Properties. 3. In...

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Security To set access rights for non-authorized users: 1. For a service name, from the lists, select an access level. 2. To allow users to make copies, for Copy, select Enabled. 3. To allow users to scan and email documents, for Email, sele...

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Security To set the IP address or host name to appear on the control panel screen: 1. To set the IP address or host name to appear on the control panel screen, for Display Network Information, select an option. 2. Click Save Changes. To encr...

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Security Configuring an LDAP Authentication System Before using LDAP servers for authentication, configure the settings in CentreWare Internet Services. To use an LDAP server, see Properties > Protocols in CentreWare Internet Services. Con...

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Security Before you begin: • Ensure that you have configured the LDAP server settings. For details, see LDAP on page 53. • Ensure that you have set LDAP for authentication. For details, see Configuring LDAP Authentication on page 68. •...

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Security Configuring a Kerberos Authentication System Before using Kerberos servers for authentication, configure the settings in CentreWare Internet Services. To use a Kerberos server, see Properties > Security > Kerberos Server. Note: F...

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Security To delete an IP filter rule: 1. Click an IP filter rule. 2. Click Delete. 3. Click OK. Configuring SSL Settings Secure Sockets Layer (SSL) is a protocol that creates an encrypted connection between your printer and a server. ...

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Security To enable IPsec on the printer: 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. 2. In CentreWare Internet Services, click Properties. 3. In the Properti...

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Security Configuring SMTP Domain Filtering 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. 2. In CentreWare Internet Services, click Properties. 3. In the Proper...

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Security Configuring Secure Settings Using the Control Panel This section includes: • Accessing the Secure Settings Menu ...........................................................................................................................

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Security To change the passcode: 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. At the prompt, enter a four-digit passcode, then touch OK. 4. Use the Up or Down arrows to navigate, ...

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Security Enabling Network Authentication Before you begin, enable panel lock. For details, see Setting Panel Lock on page 74. 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Admin Settings ...

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Security Configuring Secure Settings 1. To allow users to edit the From field in emails sent from the printer, touch Edit Email From Field > Enable > OK. 2. To allow users to select recipients only from the phonebook or address book, to...

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Security Managing Certificates This section includes: • Before You Begin .............................................................................................................................................................. 78 • P...

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Security To enable HTTPS communication, create a certificate, and enable SSL: 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. 2. Click Properties. 3. In the left...

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Security 5. For Certificate Purpose, select an option. 6. For Certificate Order, select the order that certificates appear. 7. To display the list of certificates, click Display the List. Note: If the list includes more than 20 certificates,...

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This chapter includes: • Changing the Default Copy Settings ........................................................................................................................ 82 • Limiting Access to Copying ...........................

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Copying Changing the Default Copy Settings This section includes: • Changing the Original Size ........................................................................................................................................... 82 •...

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Copying Configuring Copy Defaults in CentreWare Internet Services 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your ...

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Copying Configuring Copy Settings in CentreWare Internet Services The printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default copy settings. 1. At your computer, open a W...

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Copying Limiting Access to Copying The Copy Lock options limit access to copying by requiring a passcode, or a user name and password, to use the Copy function. You can also turn off copying. For details about limiting access, see Security on p...

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This chapter includes: • Setting Up Scanning ....................................................................................................................................................... 88 • Changing the Default Scan Settings ...

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Scanning Setting Up Scanning This section includes: • Scanning Setup Overview ............................................................................................................................................. 88 • Limiting Acce...

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Scanning 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Admin Settings. 3. Enter the 4-digit password, then touch OK. 4. Touch Secure Settings. 5. Touch Service Lock. 6. Touch an option: − Copy...

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Scanning Setting Up Scanning to a Shared Folder on Your Computer This section includes: • Sharing a Folder on a Windows Computer ............................................................................................................. 90 ...

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Scanning 11. Close the System Preferences window. Note: When you open a shared folder, a Shared Folder banner appears in the Finder for the folder and its subfolders. Adding a Folder as an Address Book Entry Using CentreWare Internet Service...

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Scanning Scanning to a User Home Folder Scan to Home allows you to scan documents that are saved to a home directory on an external server. The home directory is distinct for each authenticated user. The directory path is established through LD...

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Scanning 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on page...

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Scanning 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on page...

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Scanning To start Express Scan Manager on Macintosh computers: 1. Navigate to Applications > Xerox. 2. Select your printer from the list. 3. Double-click Express Scan Manager. 4. To accept the default Destination Path folder, click OK. ...

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Scanning Changing the Default Scan Settings This section includes: • Changing the Default for File Format ...................................................................................................................... 96 • Changing...

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Scanning Changing Output Color 1. Touch Output Color, then select an option. 2. Touch OK. Changing the Default Scan Resolution The scan resolution depends on how you plan to use the scanned image. Scan resolution affects both the size and...

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Scanning Changing Auto Background Suppression 1. Touch Auto Background Suppression, then select an option. 2. Touch OK. Changing Auto Background Suppression Level 1. Touch Auto Background Suppression Level, then select an option. 2. Tou...

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Scanning Changing the Default Scanning Settings in CentreWare Internet Services The printer uses the default scan settings on all scan jobs unless you change them for an individual job. You can modify the default scan settings. 1. At your comp...

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