Panasonic KX-FLM551 Operating Instructions Manual

[Page 1] Panasonic KX-FLM551

Please read these Operating Instructions before using the unit and save for future reference. This model is designed to be used only in the U.S.A. FOR FAX ADVANTAGE ASSISTANCE: – CALL 1-800-HELP-FAX (1-800-435-7329) – E-MAIL TO consumerproducts@...

[Page 2] Panasonic KX-FLM551

Attach your sales receipt here 2 Thank you for purchasing a Panasonic facsimile. Copyright: This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any ...

[Page 3] Panasonic KX-FLM551

3 For fax advantage assistance, call 1-800-435-7329. Important safety instructions! Safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read a...

[Page 4] Panasonic KX-FLM551

4 For fax advantage assistance, call 1-800-435-7329. CAUTION: Laser radiation ● The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiati...

[Page 5] Panasonic KX-FLM551

5 Accessories For fax advantage assistance, call 1-800-435-7329. Included accessories! Power cord..............1 Telephone line cord ...1 Handset...................1 ● If any items are missing or damaged, check with the place of purchase. ● Sav...

[Page 6] Panasonic KX-FLM551

6 For fax advantage assistance, call 1-800-435-7329. Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Accessory information . . . . . . . . . . . . . ....

[Page 7] Panasonic KX-FLM551

7 For fax advantage assistance, call 1-800-435-7329. Help Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

[Page 8] Panasonic KX-FLM551

8 Help Button / Finding the Controls For fax advantage assistance, call 1-800-435-7329. Help function! 1 Press l. Display: 2 Rotate n until the desired item is displayed. 1. How to set the date, time, your logo and fax number. 2. How to program the f...

[Page 9] Panasonic KX-FLM551

9 Finding the Controls For fax advantage assistance, call 1-800-435-7329. Location! QUICK SCAN START MANUAL BROAD ● To redial the last number dialed. ● To insert a pause during dialing. ● To store or edit names and telephone numbers (p....

[Page 10] Panasonic KX-FLM551

10 Setup For fax advantage assistance, call 1-800-435-7329. Toner cartridge and drum unit! Caution: ● Read the instructions below before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a ...

[Page 11] Panasonic KX-FLM551

11 Setup For fax advantage assistance, call 1-800-435-7329. 5 The toner cartridge is installed when the triangles match. Triangles Toner save feature ● If you want to save on toner consumption, set the toner save setting to on (feature #79 on pa...

[Page 12] Panasonic KX-FLM551

12 Setup For fax advantage assistance, call 1-800-435-7329. Note for installation: ● Do not place the unit in an area where the paper tray may be obstructed (i.e. by a wall, etc.). ● Document and recording paper will be ejected from the front o...

[Page 13] Panasonic KX-FLM551

13 Setup For fax advantage assistance, call 1-800-435-7329. Recording paper! 1 Pinch the right side of the recording paper guide, then slide it open to its full width. 2 Fan the stack of paper to prevent a paper jam. 3 Insert the paper into the recor...

[Page 14] Panasonic KX-FLM551

14 Setup For fax advantage assistance, call 1-800-435-7329. Connections! Connect to “LINE”. ...

[Page 15] Panasonic KX-FLM551

15 Setup For fax advantage assistance, call 1-800-435-7329. Date and time, your logo and facsimile telephone number! You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmi...

[Page 16] Panasonic KX-FLM551

16 Setup For fax advantage assistance, call 1-800-435-7329. HANDSET MUTE (Insert) / MENU Display JOG DIAL SET (Hyphen) FLASH STOP (Delete) 1 Press p. Display: 2 Press #, then 02. 3 Press w. 4 Enter your logo, up to 30 characters, using the dial key...

[Page 17] Panasonic KX-FLM551

FLASH HANDSET MUTE STOP 1 2 3 4 5 6 7 8 9 0 17 Setup For fax advantage assistance, call 1-800-435-7329. Keys Characters Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.) ...

[Page 18] Panasonic KX-FLM551

18 Setup For fax advantage assistance, call 1-800-435-7329. Setting your facsimile telephone number 1 Press p. Display: 2 Press #, then 03. 3 Press w. 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: 5 Press ...

[Page 19] Panasonic KX-FLM551

19 Volume For fax advantage assistance, call 1-800-435-7329. Adjusting volume! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press , or .. ● If any documents are in the document entrance, you cannot adjust the...

[Page 20] Panasonic KX-FLM551

For rapid access to frequently dialed numbers, the unit provides 10 entries for one-touch dial. ● Stations 1 to 3 can be used alternatively as broadcast keys (p. 31). 1 Press DE. Display: / 2 For stations 1–3: Press one of the station keys. Press...

[Page 21] Panasonic KX-FLM551

21 Automatic Dialing Storing names and telephone numbers into JOG DIAL! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (100 entries). 1 Press DE. Display: / 2 Rotate n until the following is displayed. 3 Enter t...

[Page 22] Panasonic KX-FLM551

22 Automatic Dialing JOG DIAL SET DIRECTORY PROGRAM STOP 1 Rotate n until the desired name is displayed. Example: Station key number for one-touch dial 2 Press DE. 3 Press * to select “EDIT”. Example: ● If you do not need to edit the name, ...

[Page 23] Panasonic KX-FLM551

23 Automatic Dialing Making a phone call using one-touch dial and JOG DIAL! Before using this feature, program the desired names and telephone numbers into one-touch dial and JOG DIAL (p. 20, 21). Using one-touch dial MONITOR JOG DIAL Station keys L...

[Page 24] Panasonic KX-FLM551

Caller ID 24 Caller ID service from your phone company! This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service. Change the FAX ring setting (feature...

[Page 25] Panasonic KX-FLM551

Caller ID 25 Display while viewing When the unit could not receive a name. After the last new call has been displayed. After all calls have been displayed. When no calls have been received. To stop viewing Press { after step 2. NO CALLER DATA END END...

[Page 26] Panasonic KX-FLM551

Caller ID 26 Printing and erasing the Caller ID list ! 1 Press AB to start printing. Display: ● The display will show the following after printing. / 2 Press { to exit the program, or press w to erase all of the stored caller information. YES:SET/...

[Page 27] Panasonic KX-FLM551

Caller ID 27 ...

[Page 28] Panasonic KX-FLM551

28 Sending Faxes Sending a fax manually! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 15 pages) FACE DOWN until the unit grasps the document and a single beep is heard. Display: 3 If necessary, p...

[Page 29] Panasonic KX-FLM551

29 Sending Faxes 600 mm (23 5 ⁄8 " ) Paper width Minimum size 128 mm (5 " ) 128 mm (5 " ) Maximum size 216 mm (8 1 ⁄2 " ) 208 mm (8 3 ⁄16 " ) Effective scanning area 4 mm 4 mm 4 mm 4 mm Scanned area 216 mm (8 ...

[Page 30] Panasonic KX-FLM551

30 Sending Faxes Sending a fax using one-touch dial and JOG DIAL! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 15 pages) FACE DOWN until the unit grasps the document and a single beep is heard. ...

[Page 31] Panasonic KX-FLM551

31 Sending Faxes Note: ● If you program the wrong entry, press { after step 4 to erase the entry. ● Confirm the stored entries by printing a broadcast programming list (p. 71). Broadcast transmission! This feature is useful for sending the same...

[Page 32] Panasonic KX-FLM551

32 Sending Faxes Adding a new entry into the broadcast memory 1 Rotate n until the desired key name is displayed. Example: 2 Press DE. 3 Press * to select “ADD”. 4 Rotate n until the desired name you want to add is displayed (only available when ...

[Page 33] Panasonic KX-FLM551

33 Sending Faxes Sending the same document to pre-programmed parties 1 Insert the document FACE DOWN. ● If necessary, press u repeatedly to select the desired setting (p. 28). 2 Press the desired a (1–2) or HI. ● You can also use n. Displa...

[Page 34] Panasonic KX-FLM551

34 Receiving Faxes Setting the unit to receive faxes! You have a separate telephone line just for faxes. FAX ONLY mode (p. 37) Turn AUTO ANSWER on by pressing PQ. When receiving calls: All incoming calls will be answered as faxes. Use only as a fax Y...

[Page 35] Panasonic KX-FLM551

35 Receiving Faxes Other option You need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (p. 40) Select the same ring pattern assigned to the facsimile number. (Default setting is B.) A: Standard ring (one long ring) B:...

[Page 36] Panasonic KX-FLM551

36 Receiving Faxes 1 When the unit rings, lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press i. Display: 3 Replace the handset. ● The unit w...

[Page 37] Panasonic KX-FLM551

37 Receiving Faxes JOG DIAL SET ON FAX ONLY mode! (all calls are received as faxes) 1 If the AUTO ANSWER light is off, turn it on by pressing PQ. ● The display will show the number of rings before the unit answers a call in FAX ONLY mode. Displa...

[Page 38] Panasonic KX-FLM551

38 Receiving Faxes 1 Connect the answering machine. Using the unit with an answering machine! Setting up the fax machine and an answering machine Telephone line cord (not included) Answering machine (not included) ...

[Page 39] Panasonic KX-FLM551

39 Receiving Faxes Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand: 1. The caller calls your fax machine...

[Page 40] Panasonic KX-FLM551

40 Distinctive Ring Important: ● When you have a single telephone line and subscribe to a telephone company’s voice mail service, you must also subscribe to the Distinctive Ring Service if you want to receive faxes automatically as well as voice...

[Page 41] Panasonic KX-FLM551

41 Copying Making a copy! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 15 pages) FACE DOWN until the unit grasps the document and a single beep is heard. Display: ● If necessary, press u repea...

[Page 42] Panasonic KX-FLM551

42 Copying To reduce or enlarge a document To make a reduced copy, press . repeatedly and select the desired reduction rate. The unit can reduce copies to as little as 50% of the original by changing the reduction rate 5% at a time. To make an enlarg...

[Page 43] Panasonic KX-FLM551

Setup (PC) Connecting to a computer! To run Multi-Function Station software, you need the following: — Compatible OS: Windows 95/98/Me/2000 — CPU: Windows 95/98: Pentium ® 90 MHz or higher processor Windows Me: Pentium 150 MHz or higher processo...

[Page 44] Panasonic KX-FLM551

44 Setup (PC) 1 Start Windows 95/98/Me/2000 and close all other applications. ● You must be logged in as an administrator in Windows 2000. 2 Insert the included CD-ROM into your CD-ROM drive. ● The [Choose Setup Language] dialog box will appear....

[Page 45] Panasonic KX-FLM551

45 Setup (PC) Activating Multi-Function Station software! 1 Click [Start] in Windows. 2 Point to [Programs], point to [Panasonic Multi-Function Station] and click [Launcher]. ● [Launcher] will appear. Remote Control (p. 50) ● To store, edit or ...

[Page 46] Panasonic KX-FLM551

Printing (PC) 46 Using the fax machine as a printer! 1 Open the document you want to print. 2 Select [Print ... ] from the [File] menu. ● The [Print] dialog box will appear. For details about the [Print] dialog box, click [?], then click the desire...

[Page 47] Panasonic KX-FLM551

Printing (PC) 47 Transparencies Use transparencies designed for laser printing. We recommend the following: 3M ® CG3300/CG5000 ● Load transparency sheets one page at a time for printing. ● Remove each transparency after printing and place it on ...

[Page 48] Panasonic KX-FLM551

Printing (PC) 48 — High quality envelopes of 90 g /m 2 (24 lb.) paper, — Envelopes that have thin sharply creased leading edges, and — Envelopes that have diagonal seems as shown right. Envelopes ● You can load up to 10 envelopes of 90 g /...

[Page 49] Panasonic KX-FLM551

Using Multi-Function Viewer Scanning (PC) 49 Using the fax machine as a scanner! 1 Insert the document (up to 15 pages) FACE DOWN in the fax machine. 2 Start Multi-Function Station. 3 Select [Viewer (Scan)]. ● The [Multi-Function Viewer] window wil...

[Page 50] Panasonic KX-FLM551

Remote Control (PC) 50 1 Start Multi-Function Station. 2 Select [Remote Control]. ● The [Multi-Function Remote Control] window will appear. 3 Select the desired tab. ● The latest data in the fax machine will be displayed. 4 Perform the desired op...

[Page 51] Panasonic KX-FLM551

Features Summary 51 The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 52–56). 1 Press p. Display: 2 Select the feature you wish to program. For basic features (p. 52, 53): Rotate...

[Page 52] Panasonic KX-FLM551

1, 2, 3, 4, 5 EXT.TAM Features Summary 52 How to set menu options 1. Press p. 2. Rotate n until the desired feature is displayed. 3. Press w. 4. Rotate n until the desired setting is displayed. 5. Press w. 6. Press p. Note: ● Step 4 may be slight...

[Page 53] Panasonic KX-FLM551

Features Summary 53 Code Feature & Display Settings How the unit operates #13 Setting the dialing mode If you cannot dial, change the setting depending on your telephone line service. DIALING MODE TONE PULSE (The default setting is in bold type.)...

[Page 54] Panasonic KX-FLM551

Features Summary 54 How to set menu options Programming table Code #22 Setting the journal report to print automatically AUTO JOURNAL ON OFF To send a document: 1. Insert the document. 2. Follow steps 1–3 above. 3. Rotate n to select “ON”. 4. ...

[Page 55] Panasonic KX-FLM551

Features Summary 55 A, B, C, D OFF #31 Setting the Distinctive Ring pattern RING DETECTION See page 40 for details. Code Feature & Display Settings How the unit operates (The default setting is in bold type.) #39 Changing the display contrast LCD...

[Page 56] Panasonic KX-FLM551

Features Summary 56 #80 Resetting advanced features to their default settings SET DEFAULT YES NO 1. Follow steps 1–3 above. 2. Rotate n to select “YES”. 3. Press w. 4. Press w again. 5. Press p. #79 Saving on toner consumption TONER SAVE ON OFF...

[Page 57] Panasonic KX-FLM551

57 Error Messages For fax advantage assistance, call 1-800-435-7329. Reports! If your unit cannot send a fax, check the following: — the number you dialed is correct, — the other party’s machine is a facsimile. If the problem remains, correct i...

[Page 58] Panasonic KX-FLM551

58 Error Messages For fax advantage assistance, call 1-800-435-7329. Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message Cause & solution ● There is something wrong with the...

[Page 59] Panasonic KX-FLM551

59 Error Messages For fax advantage assistance, call 1-800-435-7329. Display message Cause & solution ● The document is jammed. Remove the jammed document (p. 68). ● Attempted to transmit a document longer than 600 mm. Press { to remove the...

[Page 60] Panasonic KX-FLM551

60 Operations For fax advantage assistance, call 1-800-435-7329. When a function does not work, check here before requesting help! General I cannot make and receive calls. ● The power cord or telephone line cord is not connected. Check the connec...

[Page 61] Panasonic KX-FLM551

Fax – sending (cont.) The other party complains that dirty patterns or black lines appear on their received document. ● The glass or rollers are dirty. Clean them (p. 69). I cannot send a fax overseas. ● Use the overseas transmission mode of ...

[Page 62] Panasonic KX-FLM551

62 Operations For fax advantage assistance, call 1-800-435-7329. Copying The unit does not make a copy. ● You cannot make a copy during programming. Make the copy after programming or stop programming. A black line, a white line or a dirty pattern...

[Page 63] Panasonic KX-FLM551

63 Operations For fax advantage assistance, call 1-800-435-7329. Multi-Function Station (cont.) [Launcher] disappears. ● Look in the tool bar. If you do not find the [Launcher] icon, it is closed. If you do find the icon, it is just minimized. Cli...

[Page 64] Panasonic KX-FLM551

64 Replacement For fax advantage assistance, call 1-800-435-7329. When the display shows the following, replace the toner cartridge. Display: or We recommend you replace the drum unit every third time you replace the toner cartridge. To check the dru...

[Page 65] Panasonic KX-FLM551

65 For fax advantage assistance, call 1-800-435-7329. 6 If you replace the drum unit at the same time, remove the new drum unit from the protection bag. Remove the protection bar from the drum unit. With “Panasonic” face up on the toner cartridge...

[Page 66] Panasonic KX-FLM551

66 Replacement / Jams For fax advantage assistance, call 1-800-435-7329. Recording paper jam! 1 Push the front cover open button then open the front cover. 2 When the recording paper has jammed near the drum and toner unit: Remove the jammed paper by...

[Page 67] Panasonic KX-FLM551

67 Jams For fax advantage assistance, call 1-800-435-7329. When the recording paper has jammed near the recording paper exit: Remove the jammed paper by pulling it toward you. ...

[Page 68] Panasonic KX-FLM551

68 Jams For fax advantage assistance, call 1-800-435-7329. No feeding or multiple feeding occurs while sending ! Shift the position of the green lever using a stick-like-instrument with a pointed end. Left: When documents do not feed. Center: Stan...

[Page 69] Panasonic KX-FLM551

69 Cleaning For fax advantage assistance, call 1-800-435-7329. Cleaning the inside of the unit! 1 Disconnect the power cord and the telephone line cord. Telephone line cord Power cord Document feeder rollers Upper glass If any of the following pr...

[Page 70] Panasonic KX-FLM551

70 Cleaning For fax advantage assistance, call 1-800-435-7329. 7 Clean the lower glass with a soft and dry cloth. Drum and toner unit Lower glass 8 Reinstall the drum and toner unit by holding the tabs. 9 Close the front cover, until locked, by p...

[Page 71] Panasonic KX-FLM551

71 Printed Reports Reference lists and reports! JOG DIAL SET MENU STOP 1 Press p repeatedly until the following is displayed. Display: 2 Rotate n until the desired item is displayed. 3 Press w to start printing. ● To stop printing, press {. ● ...

[Page 72] Panasonic KX-FLM551

72 FCC Information List of FCC requirements and information! If required by the telephone company, inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ...

[Page 73] Panasonic KX-FLM551

73 Limited Warranty Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 d...

[Page 74] Panasonic KX-FLM551

74 Servicenter Directory Servicenter directory! Service in Puerto Rico Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 P...

[Page 75] Panasonic KX-FLM551

75 Specifications ** Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. ** Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If ...

[Page 76] Panasonic KX-FLM551

76 Specifications ■ Toner life Toner life depends on the amount of content in a received, copied or printed document. The following is the approximate relationship between image area and toner life for Model No. KX-FA76 toner cartridge. Toner life...

[Page 77] Panasonic KX-FLM551

Index 77 Program index! Advanced features Code Feature name #22 Journal report ............................... 29, 54 #23 Overseas mode .................................. 54 #25 Delayed transmission ......................... 54 #26 Caller ID list ......

[Page 78] Panasonic KX-FLM551

Index 78 Index! A Accessories . . . . . . . . . . . . . . . . . . . .5 (Document stacker) . . . . . . . . . . .12 (Paper stacker) . . . . . . . . . . . . . .12 (Paper tray) . . . . . . . . . . . . . . . . .12 Advanced features . . . . . . . . . ...

[Page 79] Panasonic KX-FLM551

Index 79 O OCR software . . . . . . . . . . . . . . . . . .49 One-touch dial (Card) . . . . . . . . . . . . . . . . . .20, 71 (Making a phone call) . . . . . . . . . .23 (Sending faxes) . . . . . . . . . . . . . .30 (Storing) . . . . . . . . . . ...

[Page 80] Panasonic KX-FLM551

Free peace of mind, direct from Panasonic NO EXTRA COST ■ 1-year limited warranty 1 : parts, labor, and toll-free help line 2 ■ Free overnight replacement 3 and repair program ...