Panasonic KX-FP343AL Operating Instructions Manual

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[Page 1] Panasonic KX-FP343AL

Compact Plain Paper Fax with Copier Operating Instructions Model No. KX-FP343AL Please read these Operating Instructions before using the unit and save for future reference. This model is designed to be used only in Australia. FP343AL.PDF Page 1 ...

[Page 2] Panasonic KX-FP343AL

I Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open so that you will find easy reference to the buttons. OPE N FP343AL.book Page I Tuesday, August...

[Page 3] Panasonic KX-FP343AL

II Location of controls Please keep this page open when following operating instructions. For a description of each button, see page 10. Keys (Listed in alphabetical order) BROADCAST C LOWER F RECEIVE MODE E CALLER ID H MENU N REDIAL/PAUSE J COPY O ...

[Page 4] Panasonic KX-FP343AL

2 Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Caution: L Note that the images of copied or received documents will remain on the used ink film. Use dis...

[Page 5] Panasonic KX-FP343AL

3 Warning: ● Please ensure that a separate telephone, not dependent on local power, is available for emergency use. ● This equipment will be inoperable when mains power fails. ● When a failure occurs which results in the internal parts becoming...

[Page 6] Panasonic KX-FP343AL

4 Instructions to customer Important information Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Condi...

[Page 7] Panasonic KX-FP343AL

Safety Instructions 5 Safety InstructionsSafety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and underst...

[Page 8] Panasonic KX-FP343AL

Safety Instructions 6 L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of this unit. L Do not touch the plug with wet hands. L Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner...

[Page 9] Panasonic KX-FP343AL

Table of Contents 7 1. Table of Contents 1. Introduction and Installation Accessories 1.1 Included accessories..........................8 1.2 Accessory information ........................9 Finding the Controls 1.3 Overview ..........................

[Page 10] Panasonic KX-FP343AL

1. Introduction and Installation 8 1 Introduction and Installation 1.1 Included accessories *1 For replacement film, see page 9. Note: L If any items are missing or damaged, check with the place of purchase. L Save the original carton and packing mat...

[Page 11] Panasonic KX-FP343AL

1. Introduction and Installation 9 1.2 Accessory information 1.2.1 Available accessories *1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not re...

[Page 12] Panasonic KX-FP343AL

1. Introduction and Installation 10 Finding the Con trols 1.3 Overview 1.4 Description of buttons L Keep the front cover page open for button locations. A {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary ...

[Page 13] Panasonic KX-FP343AL

1. Introduction and Installation 11 Installation 1.5 Ink film 1.5.1 Installing the ink film 1 Open the front cover (1) by pulling up the centre part (2). 2 Release the back cover by pushing the green button (1) on the right side of the unit. OR Rel...

[Page 14] Panasonic KX-FP343AL

1. Introduction and Installation 12 L Make sure that the ink film is wrapped around the blue core (2) at least once. 6 First close the back cover securely (1) by pushing down on the dotted area at both ends (2). Then close the front cover securel...

[Page 15] Panasonic KX-FP343AL

1. Introduction and Installation 13 1.6 Paper tray Insert the tabs (1) on the paper tray (2) into the slots on the back of the unit (3). 1.7 Recording paper support Insert the recording paper support (1) into the slot to the right of the recording...

[Page 16] Panasonic KX-FP343AL

2. Preparation 14 2 PreparationConnecti ons and Setup 2.1 Connections Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Be sure to use the telephone line cord included in this unit. L D...

[Page 17] Panasonic KX-FP343AL

2. Preparation 15 2.2 Help function The unit contains helpful information which can be printed for quick reference. Quick set up: How to set the date, time, your logo and fax number. Feature list: How to program the features. Directory: How to stor...

[Page 18] Panasonic KX-FP343AL

2. Preparation 16 Initial Programming 2.4 Date and time You must set the date and time. 1 Press {MENU}. SYSTEM SET UP PRESS NAVI.[()] 2 Press {<} or {>} repeatedly to display the following. SET DATE & TIME PRESS SET 3 Press {SET}. L Cursor...

[Page 19] Panasonic KX-FP343AL

2. Preparation 17 2.5 Your logo The logo can be your company, division or name. 1 Press {MENU}. SYSTEM SET UP PRESS NAVI.[()] 2 Press {<} or {>} repeatedly to display the following. YOUR LOGO PRESS SET 3 Press {SET}. L Cursor (|) will appear o...

[Page 20] Panasonic KX-FP343AL

2. Preparation 18 Note: L To enter another character located on the same number key, press {>} to move the cursor to the next space. To select characters using {A} or {B} Instead of pressing the dial keys, you can select characters using {A} or...

[Page 21] Panasonic KX-FP343AL

2. Preparation 19 To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}. FP343AL.book Page 19 Tuesday, August 5, 2003 3:20 PM ...

[Page 22] Panasonic KX-FP343AL

3. Telephone 20 3 TelephoneAutomatic Dialling 3.1 Storing names and telephone numbers into the one-touch dial and navigator directory For rapid access to frequently dialled numbers, the unit provides the one-touch dial (10 entries) and navigator...

[Page 23] Panasonic KX-FP343AL

3. Telephone 21 3.1.3 Editing a stored entry 1 Press {>}. 2 Press {A} or {B} repeatedly to display the desired entry. 3 Press {MENU}. 4 Press {*}. L If you do not need to edit the name, skip to step 6. 5 Edit the name (see the storing procedure ...

[Page 24] Panasonic KX-FP343AL

3. Telephone 22 L Although Telstra and Optus do not currently send caller name information, the caller’s name will be displayed as stored in the directory, when a call from that caller is received. L The area code will need to be stored with th...

[Page 25] Panasonic KX-FP343AL

3. Telephone 23 3.4.2 Erasing all caller information 1 Press {MENU} repeatedly to display “CALLER SET UP”. 2 Press {SET}. 3 Press {SET}. L To cancel erasing, press {STOP}, then {MENU}. 4 Press {SET}. 5 Press {STOP}. 3.4.3 Erasing specific call...

[Page 26] Panasonic KX-FP343AL

4. Fax 24 4FaxSending Faxes 4.1 Sending a fax manually 1 Adjust the width of the document guides (1) to the size of the document. 2 Insert the document (up to 10 pages) FACE DOWN (2) until a single beep is heard and the unit grasps the document. 3...

[Page 27] Panasonic KX-FP343AL

4. Fax 25 Journal report A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 49. To print automatically after every 30 new fax communications, activate feature #22 (page 37). For an explana...

[Page 28] Panasonic KX-FP343AL

4. Fax 26 Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number up to 2 times. L To cancel redialling, press {STOP}. If your unit does not send a fax L Confirm the stored telephone number on the...

[Page 29] Panasonic KX-FP343AL

4. Fax 27 7 Press {SET}. L To erase other entries, repeat steps 5 to 7. 8 Press {STOP}. 4.4.4 Sending the same document to pre-programmed parties 1 Insert the document FACE DOWN. 2 If necessary, press {A} or {B} repeatedly to select the desired r...

[Page 30] Panasonic KX-FP343AL

4. Fax 28 Receiving Faxes 4.5 Selecting the way to use your fax machine Depending on your situation, select the way you prefer to use your fax machine. – Use only as a fax – Mostly phone calls 4.5.1 Use only as a fax Your situation You have a s...

[Page 31] Panasonic KX-FP343AL

4. Fax 29 4.6 Receiving a fax manually 4.6.1 Activating TEL mode Set the fax machine to TEL mode by pressing {RECEIVE MODE} repeatedly to display the following. How to receive calls 1 Lift the handset to answer the call. 2 When: – document recep...

[Page 32] Panasonic KX-FP343AL

4. Fax 30 4.7 Receiving a fax automatically 4.7.1 Activating FAX ONLY mode Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} repeatedly to display the following. How to receive calls When receiving calls, the unit will automatically ...

[Page 33] Panasonic KX-FP343AL

4. Fax 31 Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your unit. L The answe...

[Page 34] Panasonic KX-FP343AL

4. Fax 32 2. Press {>} 2 times. 3. Press {SET}. 4. Press {A} or {B} to display the entry. 5. To stop viewing, press {STOP} 2 times. To print the junk fax prohibitor list 1. Press {JUNK FAX PROHIBITOR}. 2. Press {>} 3 times. 3. Press {SET}. 4. P...

[Page 35] Panasonic KX-FP343AL

5. Distinctive Ring 33 5 Distinctive RingDistinctive Ring 5.1 Using with the ring detection feature This feature is only for use if you subscribe to a Distinctive Ring pattern service from your telephone company. For more information on the avail...

[Page 36] Panasonic KX-FP343AL

6. Copy 34 6 CopyCopying 6.1 Making a copy 1 Adjust the width of the document guides (1) to the size of the document. 2 Insert the document (up to 10 pages) FACE DOWN (2) until a single beep is heard and the unit grasps the document. 3 If necessar...

[Page 37] Panasonic KX-FP343AL

6. Copy 35 Note: L If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted. L If the image at the bottom of the document is not copied when you copy a document that is the sam...

[Page 38] Panasonic KX-FP343AL

7. Programmable Features 36 7 Progra mmable FeaturesFeatures 7.1 Programming 7.1.1 Programming basic features 1 Press {MENU}. 2 Select the feature you wish to program. Press {<} or {>} repeatedly to display the desired feature. L The current ...

[Page 39] Panasonic KX-FP343AL

7. Programmable Features 37 Code #06: Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS=2 [±] To change the number of rings before the unit answers a call in FAX ONLY mode. You can select “2” (default), “3”, “4”, “5”,...

[Page 40] Panasonic KX-FP343AL

7. Programmable Features 38 Code #31: Activating the Distinctive Ring feature DISTINCTIVE RING =OFF [±] See page 33 for details. Code #34: Setting the quick scan QUICK SCAN =OFF [±] This feature is helpful when you want to remove the document for...

[Page 41] Panasonic KX-FP343AL

7. Programmable Features 39 Code #68: Setting the Error Correction Mode (ECM) ECM SELECTION =ON [±] This feature is available when the transmitting/receiving fax machines are ECM compatible. “ON” (default): To send a fax even if there is stat...

[Page 42] Panasonic KX-FP343AL

8. Help 40 8HelpError Mess ages 8.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following communication messages will be printed on the sending and journal reports (page 24). COMMUNICATION ERROR...

[Page 43] Panasonic KX-FP343AL

8. Help 41 L There is no space to store new entries in navigator directory. Erase unnecessary entries (page 21). FAXINMEMORY L The unit has a document in memory. See the other displayed message instructions to print out the document. FAX MEMORY F...

[Page 44] Panasonic KX-FP343AL

8. Help 42 I cannot make calls. L The dialling mode setting may be wrong. Change the setting of feature #13 (page 37). The unit does not work. L Disconnect the unit from the telephone line and connect the line to a known working telephone. If the ...

[Page 45] Panasonic KX-FP343AL

8. Help 43 Program the proper rate in feature #36 (page 38). L The other party placed the document in their fax machine the wrong way. Check with the other party. A white line or a smudge appears on your recording paper. L The glass or rollers ar...

[Page 46] Panasonic KX-FP343AL

8. Help 44 Jams 8.4 Recording paper jam 8.4.1 When the recording paper has jammed in the unit The display will show the following. PAPER JAMMED 1 Open the front cover (1) by pulling up the centre part (2). 2 Release the back cover by pushing the gr...

[Page 47] Panasonic KX-FP343AL

8. Help 45 L Make sure that the ink film is wrapped around the blue core (2) at least once. 6 First close the back cover securely (1) by pushing down on the dotted area at both ends (2). Then close the front cover securely (3). 7 Remove the recor...

[Page 48] Panasonic KX-FP343AL

8. Help 46 8.5 Document jams – sending 1 Open the front cover (1) by pulling up the centre part (2). Remove the jammed document carefully (3). 2 Close the front cover securely (1). Note: L Do not pull out the jammed paper forcibly before openin...

[Page 49] Panasonic KX-FP343AL

8. Help 47 4 Close the front cover securely (1). 5 Connect the power cord and the telephone line cord. 8.7 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head....

[Page 50] Panasonic KX-FP343AL

8. Help 48 7 Connect the power cord and the telephone line cord. FP343AL.book Page 48 Tuesday, August 5, 2003 3:20 PM ...

[Page 51] Panasonic KX-FP343AL

9. General Information 49 9 Ge ne ral In for ma tio nPrinted Reports 9.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced...

[Page 52] Panasonic KX-FP343AL

9. General Information 50 9.2 Technical data about this product *1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. *2 Transmission speed is based upon th...

[Page 53] Panasonic KX-FP343AL

9. General Information 51 Paper specifications Note for recording paper: L Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used for resumes – Extremely smoot...

[Page 54] Panasonic KX-FP343AL

10. Index 52 10 . Ind ex 10.1 Index # #01 Date and time: 16 #02 Your logo: 17 #03 Your fax number: 18 #04 Sending report: 24, 36 #06 FAX ring setting: 37 #12 Remote activation ID: 37 #13 Dialling mode: 37 #17 Ringer pattern: 37 #22 Journal report: ...

[Page 55] Panasonic KX-FP343AL

10. Index 53 Sending: 24, 36 Setup: 49 Telephone number: 49 Reset (Feature #80): 39 Resolution: 24, 34 Ringer pattern (Feature #17): 37 Ring setting FAX ONLY (Feature #06): 37 S Sending faxes Broadcast: 26 From memory: 24 Manually: 24 Navigator dire...

[Page 56] Panasonic KX-FP343AL

54 FP343AL.book Page 54 Tuesday, August 5, 2003 3:20 PM ...

[Page 57] Panasonic KX-FP343AL

55 FP343AL.book Page 55 Tuesday, August 5, 2003 3:20 PM ...

[Page 58] Panasonic KX-FP343AL

PFQX1839ZA CM0803CM0 Panasonic Communications Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan FP343AL.book Page 56 Tuesday, August 5, 2003 3:20 PM ...