Panasonic UF-585 User's Manual

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Summary of Contents:

[Page 1] Panasonic UF-585

Facsimile User’s Guide UF-585/595 ...

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IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, sp...

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Table of Contents 1 1 GETTING TO KNOW YOUR MACHINE Safety Information............................................................................................... 7 Introduction..........................................................................

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2 Sending Documents ..........................................................................................46 Memory Transmission .............................................................................................. 46 Manual Number Diali...

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3 Program Keys .................................................................................................... 76 Setting for Group Dialing 76 Setting for Deferred Transmission 77 Setting for Deferred Polling 78 Setting for Normal Polling 79 Set...

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4 Relayed Transmission .....................................................................................112 General Description ................................................................................................ 112 Compatibility wit...

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5 9 APPENDIX Specifications .................................................................................................. 151 Recording Paper Specifications .................................................................... 154 Options and Sup...

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7 GETTING TO KNOW YOUR MACHINE Safety Information denotes a potential hazard that could result in serious injury or death. WARNING ! • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBI...

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8 denotes hazards that could result in minor injury or damage to the machine. CAUTION ! Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 in...

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9 Introduction Thank you very much for purchasing the Panafax UF-585/595 . The UF-585/595 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines. Some of its many features are 1. Plain Paper Printing ...

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10 Function Key Any function can be started by first pressing and then enter the function number, or by pressing or scroll key repeatedly until the desired function appears on the display. (see Note 1) 1. If Fax Parameter is not preset to a Val...

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11 External View Handset (Available as an option, See page 155) Recording Paper Cassette (Standard) Document Guides Control Panel Printer Cover 250 sheets Recording Paper Cassette (Available as an option, see page 155) (UF-595 only) Recording Paper...

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12 Control Panel 1 4 GHI 7 PRS TONE 2 ABC 5 JKL 8 TUV 0 OPER 3 DEF 6 MNO 9 WXY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 P1 P2 P3 P4 UPPER LOWER COPY START ON LINE DARKER LIGHTER CONTRAST TONER S-FINE FINE RESOLUTI...

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13 CONTRAST RESOLUTION HALFTONE VOL. COPY START STOP DIRECTORY SEARCH TONER ON LINE ALARM OUT Used for the following: • Adjust the monitor and ringer volume. (See page 25) • Search the station name for Directory Search Dialing. • Confirm ...

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14 INSTALLING YOUR MACHINE Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Machine Toner Cartridge Recording Paper Tray Telephone Line Cable Power Cord User's Guide / Quick Guide Lithium Batte...

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15 Installing the Accessories Final Installed View Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine. Handset Cord [Available as an Option] Rec...

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16 Installing the Toner Cartridge 1 Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. 2 Remove the protective seal. Note : Pull on the seal slowly and straight out. 3 Open the Printer Cover. Con...

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17 4 Align the projections on both sides of the Toner Cartridge with the grooves in the machine as shown and insert the Toner Cartridge into the machine. Note : Lock the Toner Cartridge into place by pressing the handle down and then pushing towards...

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18 Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We r...

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19 4 (1) Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of...

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20 Adjusting the Paper Cassette for the Paper Length How to Adjust the Paper Cassette for the Paper Length The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to A4 or Legal size, follow the ...

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21 How to Adjust the Paper Cassette for the Paper Width The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below. (see Note 1) 1 (1) Release the left Paper ...

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22 Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine. Warning : This apparatus must be properly grounded th...

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23 TEL power S External Telephone (Optional) You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack. Connecting the Telephone Line Cable and Power Cord 2 ...

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24 Setting the Dialing Method (Tone or Pulse) Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follo...

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25 Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Vol...

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26 User Parameters Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help t...

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27 Setting Your LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document. (see Note 1) 1 2 3 repeatedly until display shows; 4 ...

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28 Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your d...

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29 Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on...

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31 PROGRAMMING YOUR MACHINE One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first stor...

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32 To set an Abbreviated Dialing Number, follow the steps below (see Note 1) (see Note 2) (see Note 3) (see Note 4) 1 2 3 4 Ex: (001 to 072) 5 Enter the telephone number (up to 36 digits including pauses and spaces). Ex: 6 7 Enter the sta...

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33 Changing or Erasing One-Touch/Abbreviated Dialing Numbers If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialing number (see Note 1) (see Note 2...

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34 To erase the settings of One-Touch/ABBR Dialing number (see Note 1) 1 2 Select for One-Touch Dialing number Select for ABBR Dialing Number Ex: 3 Enter the station you wish to erase. Ex: 4 5 To return to standby, press . 1. If the On...

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35 Printing Out a Directory Sheet After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under th...

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36 Customizing Your Machine Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefu...

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37 Fax Parameter Table No. Parameter Setting Number Setting Comments 01 CONTRAST *1 Normal Setting the home position of the CONTRAST key. 2 Lighter 3 Darker 02 RESOLUTION *1 Standard Setting the home position of the RESOLUTION key. 2 Fine 3 S-Fine 04...

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38 18 OPERATOR CALL TIMER *1 20 sec. Selecting the length of time that your machine signals (rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 64) 230 sec. 340 sec. 450 sec. 19 OGM LENGTH (TAM I/F) 1 1 sec. Setting for th...

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39 34 ENERGY SAVER MODE 1 Off To reduce the power consumption in standby, select either Energy- Saver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only avail...

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40 (see Note 1) (see Note 2) 54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding to the specified destination . (See page 97) 2 Valid 56 COVER SHEET *1 Off Setting the home position of the Cover Sheet parameter in the S...

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41 BASIC OPERATIONS Loading Documents Documents You Can Send In general, your machine will send any document printed on A4, Letter or Legal size paper. Note: The maximum document width that can be sent through the machine is 10.1 in (257 mm). Howev...

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42 How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into ...

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43 Basic Transmission Settings You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows; • Contrast • Resolution • Halftone •Stamp • Communication Journal ...

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44 Halftone (see Note 1) The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to HALFTONE = Off. You can select either Fast or Quality mode. Press to: Verification Stamp (see Note 2) (se...

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45 Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. (see Note 1) When you set COMM. JOURNAL = OFF :...

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46 Sending Documents You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual Op...

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47 (see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5) (see Note 6) 1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on...

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48 Manual Number Dialing To dial the telephone number manually, follow the steps below. (see Note 1) (see Note 2) 1 Set document(s) face down. 2 Make sure that the MEMORY lamp is on. If not, press to set “On”. 3 Enter a telephone number from...

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49 One-Touch Dialing One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 31. 1 Set document(s) face down. 2 Make sure that the MEMORY lamp is on. If not, press to set “O...

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50 Abbreviated Dialing Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, se...

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51 Directory Search Dialing Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 Set document(s) face down. 2 Make sure that the MEMORY lamp is...

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52 Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send i...

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53 Direct Transmission If your machine's memory is full or you wish to send the document immediately, use Direct Transmission. Manual Number Dialing (Direct Transmission) To dial the telephone number manually, follow the steps below. (see Note ...

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54 One-Touch Dialing (Direct Transmission) One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 31. 1 Set document(s) face down. 2 Make sure that the lamp goes off. 3 Press a...

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55 Abbreviated Dialing (Direct Transmission) Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbrevi...

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56 Directory Search Dialing (Direct Transmission) Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 Set document(s) face down. 2 Make sure ...

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57 Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialing For Off-Hook Dialing, follow the steps ...

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58 On-Hook Dialing For On-Hook Dialing, follow the steps below. (see Note 1) (see Note 2) 1 Set document(s) face down. 2 You will hear dial tone through the monitor speaker. 3 Dial the telephone number from the keypad. Ex: 4 When you hear a beep, 1...

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59 Transmission Reservation You can do the following while sending a document from memory or receiving a document. • Reserve the next transmission into memory for up to 10 different files. • Reserve a priority transmission. Memory Transmission Re...

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60 Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document ...

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61 Redialing Automatic Redialing Manual Redialing You can also redial the last dialed number manually by pressing key. To redial the last dialed number through memory To redial the last dialed number through ADF (see Note 1) If a busy line is det...

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62 Receiving Documents Reception Modes You can select one of the four modes as shown below. (see Note 1) (see Note 2) Conditions Suggested Reception Mode Settings You normally receive only voice calls. Telephone Mode (IN Mode) You can answer the in...

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63 Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode Operation of Telephone Mod...

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64 Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode Operation of Fax / Tel Auto Switching Mode (see No...

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65 Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode Operation of Fax Mode Your machine will begin receiving automatically when a fax call is rec...

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66 Setting the TAM Interface Mode Operation of TAM Interface Mode 1 Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F. (See page 37) 2 Confirm that the display is as shown to the right. 1 When your TAM and Fax receives an incoming call, the TAM ...

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67 Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into...

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68 Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be...

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69 Substitute Memory Reception (see Note 1) (see Note 2) If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed...

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70 Making Copies Your machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution. (see Note 1) (see Note 2) (see Note 3) 1 Set document(s) face down. 2 3 Enter the...

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71 ADVANCED FEATURES Timer Controlled Communications You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling. Deferred Transm...

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72 Deferred Polling (see Note 1) (see Note 2) 1 2 3 Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: (3:30 a.m.) and 4 Enter a 4-digit polling password. Ex: and 5 Dial by any combination of the following methods: ...

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73 Polling Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by t...

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74 Preparing to be Polled In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the docume...

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75 To Poll Documents from Another Station The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 73) (see Note 1) (see Note 2) 1 2 3 Enter a 4-digit pollin...

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76 Program Keys Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferr...

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77 Setting for Deferred Transmission To set a Program Key for deferred transmission 1 2 3 Ex: 4 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 5 6 Enter the starting tim...

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78 Setting for Deferred Polling To set a Program Key for deferred polling 1 2 3 Ex: 4 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 5 6 Enter the starting time. Ex: (...

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79 Setting for Normal Polling To set a Program Key for normal polling 1 2 3 Ex: 4 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 5 6 Enter a 4-digit polling password. Ex: ...

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80 Setting for One-Touch Key To set a Program Key for One-Touch Key 1 2 3 Ex: 4 Enter the station name (up to 15 characters) by using the Character keys. (See page 13) Ex: PROG.A and 5 Enter a telephone number (up to 36 digits includi...

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81 Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 80. • Start time or station(s) for deferred transmission • Station(s) for normal polling • Sta...

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82 Edit File Mode Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of ...

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83 Viewing the Contents of a File List To view the contents of a file list on the display without printing it, follow the steps below. 1 2 3 4 5 or repeatedly until the display shows a file you want to edit. 6 FUNCTION 9 EDIT FILE MODE (1-6) ...

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84 Changing the Start Time or the Station of a File To change the start time and/or stations in a communication file, follow the steps below. 1 2 3 Enter the file number or use or to select the file that you want to change. Ex: 4 (See Not...

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85 (see Note 1) (see Note 2) (see Note 3) 7 To delete the station(s), press or key until the station you want to delete appears. Then press . or Enter the station(s) you want to add. Ex: 8 1. Your machine cannot change the start time and/o...

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86 Deleting a File To delete the file in memory, follow the steps below. (see Note 1) (see Note 2) 1 2 3 Enter the file number or use or to select the file that you want to delete. Ex: (See Note 2) 4 5 Enter the next file number you wa...

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87 Printing Out a File To print the contents of the communication file, follow the steps bellow. (see Note 1) 1 2 3 Enter the file number or use or to select the file that you want to print. Ex: 4 Your machine will print the file. The ...

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88 Adding Documents into a File To add documents into the file, follow the steps bellow. (see Note 1) 1 Set document(s) face down. 2 3 Enter the file number or use or to select the file that you want to add. Ex: 4 Your machine will start...

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89 Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communicat...

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90 Access Code The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always avail...

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91 Operating Your Machine with the Access Code (Restrict all operations) Operating Your Machine with the Access Code (Restrict access of Fax Parameters only) The UF-585/595 can restrict the operation of setting and printing the Fax Parameters only. ...

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92 Receive To Memory This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password. Setting the RCV To Memory Password Setting RC...

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93 Printing Out Documents After receiving a document with the Receive To Memory feature, the following message will appear on the display. To print the document, follow the steps below. (see Note 1) (see Note 2) 1 2 3 4 5 Enter the password t...

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94 Distinctive Ring Detector (DRD) Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each ...

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95 Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached. To use the Fax Co...

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96 Fax Cover Sheet Sample Explanation of contents ***** FACSIMILE COVER SHEET ***** (1) MAR-12-1999 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page (1) Starting time of communication...

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97 Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received docu...

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