Konica Minolta 4556-9598-01A User's Manual

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[Page 1] Konica Minolta 4556-9598-01A

magicolor 2490MF Facsimile User’s Guide ® 4556-9598-01A 1800799-001B ...

[Page 2] Konica Minolta 4556-9598-01A

Thank You Thank you for purchasing a magicolor 2490MF. You have made an excellent choice. This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any ...

[Page 3] Konica Minolta 4556-9598-01A

Contents Contents i 1 Introduction ....................................................................................................... 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Configuration Menu ...............................

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Contentsii Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes ..........................

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Contents iii 6 Confirmation Mode ......................................................................................... 59 About the Machine’s Counters 60 Checking the Counter for Fax Printing 60 Checking the Counter for Total Scans 60 Checkin...

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Contentsiv ...

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Introduction ...

[Page 8] Konica Minolta 4556-9598-01A

Machine Parts2 Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1–Automatic document feeder (ADF) 1a–Document guide 1b–Document fee...

[Page 9] Konica Minolta 4556-9598-01A

Machine Parts 3 Rear View 1–TEL (telephone) jack 2–LINE (telephone line) jack 3–10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port 2 3 1 ...

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Machine Parts4 ...

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Control Panel and Configuration Menu ...

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About the Control Panel6 About the Control Panel No. Part Name Description 1 Redial/Pause key Recalls the last number dialed. Inserts a pause when a number is dialed. For details, refer to “Using the Redial Function” on page 38. 2 Auto RX indic...

[Page 13] Konica Minolta 4556-9598-01A

About the Control Panel 7 6 Function key Enters Function mode and displays the first menu that is available. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38, “Sending a Fax at a Specified Tim...

[Page 14] Konica Minolta 4556-9598-01A

About the Control Panel8 13 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User’s Guide. 14 Stop/Reset key Stops an operation at any time. Exits the me...

[Page 15] Konica Minolta 4556-9598-01A

About the Control Panel 9 21 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “Specifying Settings in Configu- ration Menu” on page 26. 22 Menu Select key Enters the menu structure. ...

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Fax Mode Screen10 Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appear in the Fax mode screen. Entering Fax Mode Before using a Fax function, make sure that the Fax key is lit in green. Othe...

[Page 17] Konica Minolta 4556-9598-01A

Fax Mode Screen 11 Tone If pulse dialing is being used, push-button tones are sent. Pause A pause is inserted. In standby for timer transmis- sion A document is queued for timer transmission. In standby for memory recep- tion A document is queued...

[Page 18] Konica Minolta 4556-9598-01A

Configuration Menu Overview12 Configuration Menu Overview The magicolor 2490MF configuration menu accessible from the control panel is structured as shown below. " Press the Menu Select key to enter the configuration menu. Menu Select MACHI...

[Page 19] Konica Minolta 4556-9598-01A

Configuration Menu Overview 13 POSTCARD THICK PAPER GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRI- ORITY FAX REGIS- TRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL ...

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Configuration Menu Overview14 RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SET- TING 1.TEL LINE TYPE 2.LINE MONI- TOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX...

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Configuration Menu Overview 15 SET MONTH SET DAY 3.DATE FOR- MAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK PAPER GLOSSY TRAY2 LETTER A4 3.N-UP LAY- OUT NETWORK SET...

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Configuration Menu Overview16 3.GATEWAY 4.DNS CON- FIG. E-MAIL SET- TING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIME- OUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SET- TING 1.RESOLUTION 2.IMAGE FOR- MAT 3.CODING MET...

[Page 23] Konica Minolta 4556-9598-01A

Configuration Menu 17 Configuration Menu The machine settings can be changed according to the desired normal oper- ations. " All factory default values are shown in bold. " For details on specifying settings on the configuration menu...

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Configuration Menu18 MACHINE SETTING 1.AUTO PANEL RESET For details on specifying settings, refer to the Printer/ Copier/Scanner User’s Guide. 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOL- UME Settings HIGH / LOW /...

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Configuration Menu 19 FAX REGISTRATION 1.ONE-TOUCH DIAL Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurately with- out the need to manually enter the number using the keypad. A maximum of nine...

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Configuration Menu20 TX SETTING 1.SCAN DEN- SITY Settings LIGHT DARK Specify the density for scanning a document. 2.RESOLUTION Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality).  STD: For documents containing n...

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Configuration Menu 21 RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at...

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Configuration Menu22 5.RX MODE Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception.  AUTO RX: Automatically begins receiving the fax after the set number of rings.  MANUAL RX: Does ...

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Configuration Menu 23 COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which t...

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Configuration Menu24 REPORTING 1.ACTIVITY REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/recep- tions. Select whether the report is printed automatically when the ...

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Configuration Menu 25 USER SETTING 1.FAX PTT SETTING Settings USA / UK / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HK / HUNGARY / IRELAND / ISRAEL / I...

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Specifying Settings in Configuration Menu26 Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 With the Fax mode screen displayed, press the Menu Select key to enter the configuration menu. 2...

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Specifying Settings in Configuration Menu 27 Memory Reception In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. Memory rec...

[Page 34] Konica Minolta 4556-9598-01A

Specifying Settings in Configuration Menu28 6 Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. " If no start time was specified in step 5, press the Menu Select key without s...

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Sending Faxes ...

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Basic Fax Operation30 Basic Fax Operation This section contains basic information on sending faxes. Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be auto- matically scanned. " Do not load ori...

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Basic Fax Operation 31 – Using the Redial/Pause key " For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page ...

[Page 38] Konica Minolta 4556-9598-01A

Basic Fax Operation32 Sending a Fax Using the Original Glass 1 Press the Fax key to enter Fax mode. 2 Remove all documents from the ADF. " If you are using the original glass to scan, do not load any documents into the ADF. 3 Lift open the A...

[Page 39] Konica Minolta 4556-9598-01A

Basic Fax Operation 33 10 To scan multiple pages from the original glass, check that the message “NEXT PAGE?” appears, replace the document, and then press the Menu Select key. OR When scanning of the document is finished, press the Start key....

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Improving Resolution34 Improving Resolution The image quality of a document can be adjusted before it is sent as a fax. 1 Press the Resolution key. 2 Using the * and ) keys, select the fax resolution, and then press the Menu Select key. " Se...

[Page 41] Konica Minolta 4556-9598-01A

Specifying a Recipient 35 Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient. " The keys that can be used to enter the fax number are: the number keys (0 through 9), (only with manual trans...

[Page 42] Konica Minolta 4556-9598-01A

Specifying a Recipient36 Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. " The recipient must have been registe...

[Page 43] Konica Minolta 4556-9598-01A

Specifying a Recipient 37 Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the pro...

[Page 44] Konica Minolta 4556-9598-01A

Specifiying Multiple Recipients38 Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. 1 Press the Redial/Pause key. Check that the desired fax number appears in message window. Spe...

[Page 45] Konica Minolta 4556-9598-01A

Specifiying Multiple Recipients 39 4 Check that the BROADCAST screen appears, and then press the Menu Select key. 5 Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified...

[Page 46] Konica Minolta 4556-9598-01A

Sending a Fax at a Specified Time (Timer Transmission)40 Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in the memory to be sent at a speci- fied time. This feature is convenient for sending faxes at disc...

[Page 47] Konica Minolta 4556-9598-01A

Sending a Fax Manually 41 Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with t...

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Canceling (Deleting) a Document Queued in Memory for42 4 Specify the fax number of the recipient. " If Pulse is selected as the telephone line type, press the key to tem- porarily change the line type to Tone. 5 Press the Start key to begin...

[Page 49] Konica Minolta 4556-9598-01A

About the Fax Header 43 About the Fax Header If transmission source information is set in Header setting to be printed, infor- mation such as the sender’s name, fax number, transmission date/time, ses- sion number and page number can be printed by...

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About the Fax Header44 ...

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Receiving Faxes ...

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Receiving Faxes Automatically46 Receiving Faxes Automatically If the RX Mode parameter on the RX Setting menu is set to “Auto RX”, no special operation is needed in order to receive the fax. Reception begins after the specified number of rings....

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Printing Received Faxes 47 3 Replace the telephone receiver. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. " The pr...

[Page 54] Konica Minolta 4556-9598-01A

Printing Received Faxes48 Adding the Sender’s Information When Printing Faxes If “Footer” in the configuration menu is set to “ON”, information such as the sender’s fax number, reception date/time, session number and page number can be ...

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Registering Recipients ...

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About the FAX REGISTRATION Function50 About the FAX REGISTRATION Function Frequently used fax numbers can be registered with the FAX REGISTRA- TION function so that the fax number can be easily accessed. In addition, this reduces input errors. The f...

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One-Touch Dialing 51 4 Press the one-touch dial key that you want to program. " If the one-touch dial key that is pressed is already registered with a recipient, the message “REGISTERED!” appears. Press the Menu Select key, and then pr...

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One-Touch Dialing52 Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corrected. 1 Press the Menu Select key, then the , key three times. 2 Check that the FAX REGISTRATION screen appears, and then press the...

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Speed Dialing 53 9 To change other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5. OR To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until...

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Speed Dialing54 6 Using the keypad, enter the fax number of the recipient and then press the Menu Select key. " The fax number can contain a maximum of 50 characters. " For details on entering/editing numbers, refer to “Entering Te...

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Group Dialing 55 7 Change the name, fax number, modem speed as desired. " If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial...

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Group Dialing56 5 Enter the name of the group, and then press the Menu Select key. " Text up to 20 characters long can be entered for the name. " For details on entering/editing text and the characters that can be entered, refer to �...

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Group Dialing 57 3 Check that the GROUP DIAL screen appears, and then press the Menu Select key. 4 Press the one-touch dial key that you want to change or delete. 5 Press the Cancel/C key. 6 Using the * and ) keys, select either “EDIT” or “DE...

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Group Dialing58 ...

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Confirmation Mode ...

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About the Machine’s Counters60 About the Machine’s Counters The number of operations performed since this machine was installed can be checked using the functions available when the Display key is pressed. The following procedure describes how t...

[Page 67] Konica Minolta 4556-9598-01A

Checking the Transmission/Reception Result From the 61 Checking the Transmission/Reception Result From the Message Window The transmission result information can be checked from the message win- dow. 1 Press the Display key, then the , key twice. 2...

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About the Reports and Lists62 " The machine can also be set to print this report with each transmis- sion, only when an error occurs, or not at all. For details, refer to “REPORTING” on page 24. RX RESULT REPORT The document number, date...

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About the Reports and Lists 63 MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number, type of operation being performed, time, recipient name, and number of document pa...

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About the Reports and Lists64 GROUP DIAL LIST The group dialing settings specified for one-touch dial keys are printed in numerical order of the keys. KEY-NO. NAME NO. DESTINATION STATION OT-01 GROUP-01 01 OT-02 AAA TOKYO 098765432 02 OT-04 NJ OFFIC...

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Troubleshooting ...

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Problems When Sending Faxes66 Problems When Sending Faxes If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described o...

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Problems When Receiving Faxes 67 Problems When Receiving Faxes If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing th...

[Page 74] Konica Minolta 4556-9598-01A

Problems When Receiving Faxes68 Faxes cannot be received automatically. The machine is set to receive faxes manually. Set the machine to auto- matic reception. The memory is full. Load paper if it is empty, and then print the faxes stored in the ...

[Page 75] Konica Minolta 4556-9598-01A

Error Messages on the Message Window 69 Error Messages on the Message Window Error message Cause Solution LINE PROBLEM (Flashing alter- nately) CHECK LINE  The telephone dialing system or telephone wiring system is not set correctly.  The t...

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Error Messages on the Message Window70 TEXT ×1.00 1 ä[A]ü # XXX Warn Fax A fax error occurred while an operation was being performed in Copy mode. Press the Fax key to check the error condition, and take appro- priate measures. TEXT ×1.00 1 ...

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A Appendix ...

[Page 78] Konica Minolta 4556-9598-01A

Technical Specifications72 Technical Specifications " For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide. Compatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) Compatib...

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Entering Text 73 Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and ...

[Page 80] Konica Minolta 4556-9598-01A

Entering Text74 3 Press the 5 key once. “J” is entered. 4 Press the 0 key once. A space is entered. 5 Press the 6 key three times. “O” is entered. 6 Press the 3 key seven times. “f” is entered. 7 Press the ) key. The cursor moves to the r...

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Index Index 75 A ADF 2 C Canceling Memory 42 Confirm 59 Control panel 2, 6 Counter Total scans 60 Counters 60 Fax printing 60 D Deleting Memory 42 Dialing, direct 35 E Entering text 73 Correcting text 74 Input mode 73 Input precautions 74 Error messa...

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Index76 I Imageable area 47 Input mode 73 K Key operation 73 Keypad 6 L Lists 61 GROUP DIAL LIST 64 MEMORY DATA LIST 63 ONE TOUCH LIST 63 Printing 61 SPEED DIAL LIST 63 M Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory rec...

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Index 77 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36, 37 Search 37 Speed dial Changing/deleting 54 Programming 53 Specifying recipient 36 T Timer transmission 40 Transmission result 61 Troubleshooting 65 Receivin...

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Index78 ...