Kyocera ECOSYS M3540dn Operation Manual

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FAX OPERATION GUIDE › PRINT › COPY › SCAN › FAX ECOSYS M3540dn ...

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i Contents Contents ....................................................................................................................................i Preface ...........................................................................................

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ii Original Image .................................................................................................................... 3-20 FAX Resolution ................................................................................................

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iii Deleting Originals after Printing from a Sub Address Box ....................................... 5-17 Deleting Originals from a Sub Address Box ............................................................. 5-18 Printing a Sub Address Box List ....

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iv Report ........................................................................................................................ 8-3 Common Settings ......................................................................................................

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v Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operat...

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vi Conventions in This Guide Adobe Reader X is used as an example in the explanations below. Certain items are indicated in this guide by the conventions described below. NOTE The items that appear in Adobe Reader vary depending on how it is used. ...

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vii Conventions used in procedures for operating the machine Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below. 1 2 ...

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1-1 1 Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ...............................................................................................

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1-2 Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding object...

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1-3 Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer...

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1-4 Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone com...

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1-5 Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant �...

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1-6 Legal and Safety Information > Notice Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Trademark Informati...

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2-1 2 Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ................................................................................................................................ 2-2 Machine .....

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2-2 Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer ...

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2-3 Before Using the Fax Machine > Part Names and Functions Document Processor (DP) 5 Top Cover Open this cover when the original jammed in the Document Processor. 6 Original Width Guides Adjust these guides according to the original width. 7 Orig...

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2-4 Before Using the Fax Machine > Part Names and Functions Operation Panel Processing: Blinks while printing or sending/receiving. Memory: Blinks while the machine is accessing the machine memory, fax memory or USB memory (general purpose it...

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2-5 Before Using the Fax Machine > Part Names and Functions Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [System Menu/Counter] key, or [Func...

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2-6 Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the head...

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2-7 Before Using the Fax Machine > Setting Date and Time 4 Press the [OK] key. 5 Press the [▲] or [▼] key to set the hour, minute, and second. Press the [◄] and [►] key to move the cursor right and left. 6 Press the [OK] key. 4 Set the Da...

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2-8 Before Using the Fax Machine > Local FAX Information Entry Local FAX Information Entry Register the local FAX information below. TTI (Transmit Terminal Identification) Select whether or not to print the local fax information on the fax on the ...

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2-9 Before Using the Fax Machine > Local FAX Information Entry 7 Press the [OK] key. 2 Set the Local FAX Name 1 Use the numeric keys to enter the local fax name. 2 Press the [OK] key. Local FAX Number Enter the local fax number to be printed on th...

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2-10 Before Using the Fax Machine > Local FAX Information Entry Local FAX ID Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used for transmission limit purposes. (Refer to Tran...

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2-11 Before Using the Fax Machine > Local FAX Information Entry 5 Press the [OK] key. 6 Press the [▲] or [▼] key to select [FAX Dialing Mode]. 7 Press the [OK] key. 2 Set the FAX Dialing Mode. 1 Press [▲] or [▼] to select [Tone(DTMF)] or [...

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2-12 Before Using the Fax Machine > Local FAX Information Entry TX Start Speed Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. 1 Display the screen...

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2-13 Before Using the Fax Machine > Local FAX Information Entry PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. For m...

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2-14 Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The dest...

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2-15 Before Using the Fax Machine > Registering Destinations in the Address Book 3 Press the [OK] key. 3 Select the registration method. 1 Press the [▲] or [▼] key to select [Contact]. 2 Press the [OK] key. 4 Enter the contact name. 1 Press th...

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2-16 Before Using the Fax Machine > Registering Destinations in the Address Book 3 Enter the fax number. Enter the fax number of the receiving system using the numeric keys. Up to 32 digits can be entered as the fax number of the receiving system....

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2-17 Before Using the Fax Machine > Registering Destinations in the Address Book 4 Press the [OK] key. 7 Enter the address number. 1 Press the [] or [] key to select [Address Number]. 2 Press [Edit]. 3 Enter the address number. Press the [�...

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2-18 Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be...

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2-19 Before Using the Fax Machine > Registering Destinations in the Address Book 4 Enter the group name. 1 Press the [] or [] key to select [Group Name]. 2 Press [Edit]. 3 Enter the group name. Up to 32 characters can be entered. For details...

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2-20 Before Using the Fax Machine > Registering Destinations in the Address Book 7 Press the [OK] key. The fax number and address of the member selected are displayed. 8 Press the [OK] key. The selected member is added to Group Member. Members can...

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2-21 Before Using the Fax Machine > Registering Destinations in the Address Book 3 Enter the address number. Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250). Address Number is an ID for a destination. 9 R...

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2-22 Before Using the Fax Machine > Registering Destinations in the Address Book 4 Press [Edit]. Refer to Adding a contact on page 2-14 or Adding a Group on page 2-18 for how to change. To delete a member (group) 1 Press the [▲] or [▼] key to ...

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2-23 Before Using the Fax Machine > Registering Destinations in the Address Book 3 Press the [▲] or [▼] key to select [Delete]. 4 Press the [OK] key. 5 Press [Yes] in confirmation screen. Printing Address List You can print the list of destina...

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2-24 Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maxi...

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2-25 Before Using the Fax Machine > Registering Destinations in the Address Book 2 Press the [OK] key. The fax number and address of the destination selected are displayed. 3 Press the [OK] key. [Completed.] is displayed and One Touch Key is regis...

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2-26 Before Using the Fax Machine > Registering Destinations in the Address Book 4 Press the [OK] key. The fax number and address of the destination selected are displayed. 5 Press the [OK] key. [Completed.] is displayed and the destination is cha...

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3-1 3 Sending Faxes This chapter explains the following topics: Basic transmission procedure ............................................................................................................................ 3-2 Checking and Editing Destin...

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3-2 Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. 1 Press the [FAX] key. The base screen for fax appears. 2 Place the originals. Refer to the machine’s ...

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3-3 Sending Faxes > Basic transmission procedure 5 Selecting the functions. The following functions can be set for FAX transmission. •Density  page 3-24 • Original Image  page 3-20 •Duplex  page 3-24 • Original Size  page 3-20 ...

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3-4 Sending Faxes > Basic transmission procedure For details, refer to Continuous Scan on page 3-21. NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in m...

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3-5 Sending Faxes > Basic transmission procedure Checking and Editing Destinations Check and edit a selected destination. 1 Press the [FAX] key. 2 Press the [Confirm/Add Destination] key. 3 Check the destination. 1 Press the [▲] or [▼] key to ...

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3-6 Sending Faxes > Basic transmission procedure 6 Press the [OK] key. 5 Add the destination (when entering the FAX number using the numeric keys). 1 Press [Add]. 2 Enter the fax number of the receiving system using the numeric keys. 3 Press the...

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3-7 Sending Faxes > Basic transmission procedure Checking the Send Status 1 Press the [Status/Job Cancel] key. 2 Display the send job status screen. 1 Press the [▲] or [▼] key to select [Send Job Status]. 2 Press the [OK] key. Display the send...

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3-8 Sending Faxes > Basic transmission procedure 2 Press the [OK] key. Display the send job status screen. 3 Press the [▲] or [▼] key to select the fax job to be sent by priority override. 4 Press [Menu]. 5 Press the [▲] or [▼] key to sele...

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3-9 Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication for...

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3-10 Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. 1 Press the [Status/Job Cancel] key. 2 Disconnection of communication. ...

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3-11 Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to se...

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3-12 Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below...

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3-13 Sending Faxes > Methods For Entering the Destination 3 Press the [OK] key. 4 Press the [OK] key. Choosing from the Address Book Select a destination registered in the Address Book. 1 Press the [FAX] key. 2 Press the [Address Book] key. Item D...

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3-14 Sending Faxes > Methods For Entering the Destination 3 Press the [▲] or [▼] key to select the destination. Destination Search The destination can be searched by name. 1 Press [Menu]. 2 Press the [▲] or [▼] key to select [Search (Name)...

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3-15 Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Keys. 1 Press the [FAX] key. 2 Press the One touch key where the destination is registered. When selecting One Touch Key...

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3-16 Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login 1 Enter the login user name. 1 If this screen...

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3-17 Sending Faxes > Login/Logout 2 Enter the login password using the numeric keys and press the [OK] key. For details on character entry, refer to Character Entry Method on page 10-2. 3 Press [Login]. Logout To logout from the machine, press the...

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3-18 Sending Faxes > Login/Logout Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login 1 Enter the account ID. 1 If this screen is displayed during oper...

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3-19 Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, press the key of the function you want to configure. You can also press the [Function Menu] key to select from other functions dis...

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3-20 Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. Original Size Specify the original size to be scanned. Original Image Select original image type....

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3-21 Sending Faxes > FAX Resolution FAX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Orig.Orientation...

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3-22 Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Batch Transmission Function When fax originals to be sent to the same ...

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3-23 Sending Faxes > FAX Direct Transmission 2 Canceling a job and immediate transmission. Canceling a job 1 Press the [▲] or [▼] key to select the job to cancel. 2 Press [Cancel]. 3 Press [Yes] in confirmation screen. The selected job is dele...

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3-24 Sending Faxes > FAX TX Report Cancelling Direct Transmission During direct transmission, to cancel communication during transmission, press the [Stop] key. The originals that have been scanned are ejected, and the screen returns to the fax d...

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3-25 Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. 1 Press the [FAX] key. 2 Place the originals. 3 Pres...

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3-26 Sending Faxes > Using Chain Dial Using Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple ...

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3-27 Sending Faxes > Using Chain Dial 5 Press the [OK] key. To select the next fax number, repeat steps from step 2. 6 Press the [Start] key. The transmission will start. NOTE When On is selected in Check New Dest., a confirmation screen is disp...

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3-28 Sending Faxes > Program Program By registering sets of frequently used functions as a single program, you can simply press one of the [Program I] to [Program IV] keys as needed to recall those functions. The following functions are already ...

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3-29 Sending Faxes > Program 2 Register the program. Press the one of the [Program I] to [Program IV] keys where you want to register the settings and hold it (2 seconds or more). The current settings are registered to the selected program key. C...

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3-30 Sending Faxes > Program 2 Overwrite the program. 1 Press the one of the [Program I] to [Program IV] keys to change and hold it (2 seconds or more). 2 Press the [▲] or [▼] key to select [Overwrite], and press the [OK] key. 3 Press [Yes] i...

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4-1 4 Receiving Faxes This chapter explains the following topics: FAX Automatic Reception .................................................................................................................................. 4-2 Reception Method .........

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4-2 Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX dedicated reception. No special operation is required when rece...

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4-3 Receiving Faxes > FAX Automatic Reception Flow of reception 1 Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. Memory Reception When the machine cannot print a fax due to paper running...

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4-4 Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. 1 Display the screen. 1 Press the [...

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4-5 Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing the [On hook] key after confirming that the telephone line has connected to the sending system. Flow of reception You can confirm that the...

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4-6 Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Restrict the type of paper that can be used. FAX Media Type  page 4-7 Forward ...

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4-7 Receiving Faxes > Fax reception settings Fax reception settings FAX Media Type Specify the paper type to be used for print output of the received fax. For more information about configuring settings, refer to Reception on page 8-6. Setting the...

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4-8 Receiving Faxes > Fax reception settings 2 Press the [OK] key. 3 Press the [▲] or [▼] key to select the paper type you want to use for fax reception. 4 Press the [OK] key. 4 Set the paper type. Configure paper settings for fax reception. W...

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4-9 Receiving Faxes > Fax reception settings Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. For more information about configuring setting...

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5-1 5 Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ................................................................................................................................................ 5-2 T...

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5-2 Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destina...

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5-3 Using Convenient Fax Functions > Forward Settings Registering Forwarding Destination Use the procedure below to register a forwarding destination. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press the [▲] or [▼] key to s...

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5-4 Using Convenient Fax Functions > Forward Settings 5 Press the [▲] or [▼] key to select the destination. 6 Press the [OK] key. Entering Forwarding Destination Directly 1 Press the [▲] or [▼] key to select [Register]. 2 Press the [OK] ke...

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5-5 Using Convenient Fax Functions > Forward Settings Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press the [▲] or ...

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5-6 Using Convenient Fax Functions > Forward Settings 2 Press the [OK] key. 3 Repeat the entry of the forwarding destination information. 4 Press the [OK] key. To delete the destination 1 Press the [▲] or [▼] key to select [Delete]. 2 Press th...

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5-7 Using Convenient Fax Functions > Forward Settings 2 Configure the function. 1 Press the [▲] or [▼] key to select [All day] or [Preset Time]. To forward all day, select [All day] and press the [OK] key. To set a forwarding start time and en...

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5-8 Using Convenient Fax Functions > Forward Settings 6 Press the [▲] or [▼] key to select [Forward Settings]. 7 Press the [OK] key. 8 Press the [▲] or [▼] key to select [File Format]. 9 Press the [OK] key. 2 Configure the function. 1 Pres...

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5-9 Using Convenient Fax Functions > Forward Settings FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [FAX]. 3...

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5-10 Using Convenient Fax Functions > Forward Settings 5 Press the [OK] key. 6 Press the [▲] or [▼] key to select [Forward Settings]. 7 Press the [OK] key. 8 Press the [▲] or [▼] key to select [File Name Entry]. 9 Press the [OK] key. 2 Con...

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5-11 Using Convenient Fax Functions > Forward Settings 8 Press the [▲] or [▼] key to select [Print]. 9 Press the [OK] key. 2 Configure the function. 1 Press the [▲] or [▼] key to select [On] (print) or [Off] (do not print). 2 Press the [OK...

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5-12 Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address receptio...

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5-13 Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Docum...

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5-14 Using Convenient Fax Functions > Sub Address Box Function 8 Use the [▲] or [▼] key or the numeric keys to enter a box number (01 to 20). 9 Press the [OK] key. 10To finish the registration of a box, press the [▲] or [▼] key and select ...

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5-15 Using Convenient Fax Functions > Sub Address Box Function 7 Press the [OK] key. 2 Changing/Deleting Changing 1 Press the [▲] or [▼] key to select the box you want edit. 2 Press the [OK] key. 3 Refer to Registering a Sub Address Box on pa...

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5-16 Using Convenient Fax Functions > Sub Address Box Function 3 Press the [OK] key. 2 Selecting the Originals. 1 Press the [▲] or [▼] key to select the box containing the document you want to print. 2 Press the [OK] key. 3 Press the [▲] or ...

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5-17 Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. 1 Display the screen. 1 Press the [Document Box/USB] key. 2 Press the...

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5-18 Using Convenient Fax Functions > Sub Address Box Function 2 Selecting the Originals. 1 Press the [▲] or [▼] key to select the box containing the document you want to print. 2 Press the [OK] key. 3 Press the [▲] or [▼] key to select th...

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5-19 Using Convenient Fax Functions > Sub Address Box Function 2 Press the [▲] or [▼] key to select [Sub Address Box]. 3 Press the [OK] key. 2 Selecting the Originals. 1 Press the [▲] or [▼] key to select the box containing the document yo...

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5-20 Using Convenient Fax Functions > Sub Address Box Function 4 Press the [▲] or [▼] key to select [Sub Address Box]. 5 Press the [OK] key. 2 Print 1 Press the [▲] or [▼] key to select [SubAddr Box List]. 2 Press the [OK] key. 3 Press [Ye...

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5-21 Using Convenient Fax Functions > Sub Address Box Function 4 Configure the function. 1 Press [Detail]. 2 Press the [] or [] key to select [Sub Address]. 3 Press [Edit]. 4 Enter the sub address using the numeric keys. 5 Press the [OK] key...