Ricoh en5100wd Operating Instructions Manual

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For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Sc...

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Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Impo...

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Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe ® Acrobat ® Reade...

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• Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure...

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TABLE OF CONTENTS Manuals for This Machine.................................................................................................................................1 How to Read This Manual.........................................................

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Sending the URL by E-mail..............................................................................................................................49 2. Sending Scan Files to Folders Before Sending Files by Scan to Folder............................

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Deleting a Stored File..................................................................................................................................91 Changing Information for a Stored File............................................................

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Scanning Custom Size Originals..................................................................................................................131 Scanning the Entire Area of a Custom Size Original.......................................................

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Transmission Function................................................................................................................................174 Storage Function....................................................................................

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How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these expl...

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About the Scanner Functions This section describes functions you can use in the scanner mode. You can use the scanner functions to send scan files to computers, scan originals from a computer using the TWAIN driver, or store scan files on the machine...

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Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or netwo...

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Example of Simplified Display BLT001S 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial screen, press the [Simplified Display] key aga...

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Check Modes BLT002S 1. Original Displays Scan Settings, Original Feed Type, and other scanning settings. 2. Transmission function icon Displays the icon of the transmission function in use. 3. Sender and Destination Displays the sender and transmiss...

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Preview BLT003S 1. [Zoom Out] and [Zoom In] Press to reduce or enlarge the displayed preview. 2. [ ][ ][ ][ ] Press to shift the displayed area. 3. [Cancel Sending] Press to close a preview and interrupt a transmission. 4. [Send] Press to close a pr...

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10. [Select Area] If you are scanning an original that is larger than A2 (18 × 24 in), press this button to specify the area, size, and direction of the displayed preview. • The preview function is not available if you are scanning originals that ...

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Scanned Files Status BLT004S 1. Date / Time Displays the time and date transmission was specified by this machine or the time and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmis...

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• You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Scanned Files Status screen. • Depending on security se...

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How to Start Scanning Use one of the following two methods to start scanning: • Place originals • Press the [Start] key The default settings allow you to start scanning, storing, and delivering files by simply placing originals (without pressing ...

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18 ...

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1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan f...

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Preparation for Sending by E-mail To send scanned files by e-mail, you must first perform the following: • Check the machine is properly connected to the network • Configure the network settings in [System Settings] • Configure the necessary se...

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2. Press the [Interface Settings] tab. 3. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask. To obtain an IPv4 ...

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Configure the necessary settings in [Scanner Features] Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or viewing the scanner journal. Configure the scanner settings acc...

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• Encrypted files can be sent by e-mail only to destinations for which decryption is set. For details about sending encrypted files by e-mail, see "Security Settings to E-mails". • p.47 "Security Settings to E-mails" E-mail Sc...

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5. [Reg. No.] Press this key to specify the destination using a 5-digit registration number. 6. Destination List The list of destinations registered in the machine appears. If all of the destinations cannot be displayed, press [ ] or [ ] to switch th...

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Basic Operation for Sending Scan Files by E- mail This section describes the basic operation for sending scan files by e-mail. 1. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. 2. If the networ...

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6. If necessary, press [Original Feed Type] to specify settings such as the original orientation and output exit. For details, see "Setting of Original Feed Type". 7. If necessary, press [Send File Type / Name] to specify settings such as f...

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• To use Message Disposition Notification, log on to the machine as a user and specify the sender. Note, however, that the [Recept. Notice] notification e-mail may not be transmitted if the e-mail software of the recipient does not support Message ...

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• p.47 "Security Settings to E-mails" • p.142 "Scanning Multiple Pages of Originals as One File" • p.11 "Check Modes" • p.12 "Preview" • p.46 "Simultaneous Storage and Sending by E-mail" 1. ...

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Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E-mail screen. If the network delivery scanner screen is being displa...

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Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine's address book • Enter the e-mail address...

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The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. If the target destination does not appear, take one of the following steps: • Display the destination by selecting it...

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1. Press [Search Dest.]. 2. To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. 3. Enter the beginning of the desti...

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9. Press [OK]. • If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. • Search criteria that appear in [Advanced Search], such as [Name], [E...

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1. Press [Manual Entry]. The soft keyboard appears. 2. Enter the e-mail address. 3. Press [OK]. • Depending on the security settings, [Manual Entry] may not be displayed. • To change a registered destination e-mail address, press [Edit] to the le...

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1. Press [Search Dest.]. 2. Select the LDAP server that appears next to [Address Book]. Register the LDAP server in advance in [System Settings]. If authentication is required to access the selected server, the authentication screen appears. To authe...

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The illustrated screen is an example. The items that actually appear on the screen may differ. 7. Press [Start Search]. Destinations that match the search criteria are displayed. 8. Select the destination. 9. Select [To], [Cc], or [Bcc]. 10. Press [O...

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• [Include one Word]: The names which contain an entered character or characters are targeted. For example, to search for "ABC", enter "A", "B", or "C". • [Exclude Words]: The names which do not contain an ...

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3. Press [Names], and then specify the name and other information to be registered. For details about specifying the information to be registered, see "Registering Addresses and Users for Scanner Functions", General Settings Guide. 4. Press...

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Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select the sender from the sender lis...

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Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. 1. Press [Sender Name]. 2. Press [Registration No.]. 3. Using the number keys, enter the five...

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3. To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. 4. Enter the beginning of the sender's name you want to search...

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For example, to search for "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or characters are targeted. For example, to search for "ABC", enter "ABC". • [Include one Wor...

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Specifying the E-mail Subject You can specify the subject for an e-mail when sending a file by e-mail. 1. Press [Subject]. 2. Enter the subject. To enter characters, press [Text Entry]. To enter symbols, press [Symbol Entry]. To add predefined User T...

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Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the registered e-mail message from the list • Enter the message directly • The messages that can b...

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Manual Entry of a Message You can enter the message manually. 1. Press [Text]. 2. Press [Manual Entry]. The soft keyboard appears. 3. Enter the message. 4. Press [OK] twice. Specifying the E-mail Message 45 ...

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Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. 1. Press [Store File]. 2. Select [Send & Store]. 3. If necessary, specify the stored file's information, such as [User...

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Security Settings to E-mails This section explains the procedure for applying security (encryption and a signature) to e-mail. Applying security (encryption and a signature) to e-mail helps prevent spoofing and information leakage. • S/MIME is used...

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3. Press [OK]. • Encrypting e-mail will increase its size. • When you specify a destination denoted by the symbol (which indicates that e-mail sent to this destination is always encrypted) encrypted e-mail will be sent regardless of the setting...

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Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by email. • Depending on your e-mail application, a phishing warning might ap...

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• To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's window. • You can send the URL by e-mail and simultaneously send it by Scan to Folder. In this ...

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2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and...

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Sending files to an FTP server ZZZ803S 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among...

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2. NetWare server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. 3. Client computer To download files, a computer must be running the NetWare client and be ...

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1. Press the [User Tools/Counter] key, and then press [System Settings]. The System Settings screen appears. 2. Press the [Interface Settings] tab. 3. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 a...

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This section explains how to display the Scanner Features screen. For details about the settings on this screen, see "Scanner Features", General Settings Guide. 1. Press the [User Tools/Counter] key, and then press [Scanner Features]. The S...

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BLT006S 1. Destination field The specified destination appears. If more than one destination has been specified, press [ ] or [ ] to scroll through the destinations. 2. E-mail / Folder Press these tabs to switch between the Scan to Folder screen and...

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Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. 1. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. 2. If the network deli...

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7. If necessary, press [Send File Type / Name] to specify settings such as file format and file name. For details, see "Specifying the File Type and File Name". 8. Specify the destination. You can specify multiple destinations. For details,...

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• p.142 "Scanning Multiple Pages of Originals as One File" • p.11 "Check Modes" • p.12 "Preview" • p.74 "Simultaneous Storage and Sending by Scan to Folder" Basic Operations When Using Scan to Folder 59...

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Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being d...

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Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine's address book •...

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If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [ ] or [ ] • Depending on the security setting, some dest...

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Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. 1. Press [Search Dest.]. 2. To search by destination name, press [Na...

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The illustrated screen is an example. The items that actually appear on the screen may differ. 6. Press [Start Search]. Destinations that match the search criterion are displayed. 7. Select the destination folder. 8. Press [OK]. • Search criteria t...

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Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. • The shared folder must have been created on the client computer in advance. For details about creating sh...

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6. Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. 7. Depending on the destination setting, enter the password for...

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1. Press [Manual Entry]. 2. Press [SMB]. 3. Press [Browse Network] under the path name field. Domains or workgroups on the network appear. 4. Select the domain or workgroup in which the destination folder is located. 5. Select the client computer tha...

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• Computer and shared folder names containing more than 12 characters cannot be displayed. • Up to 100 computers or shared folders can be displayed. • The machine may fail to transfer the file if you do not have the write privileges for the sha...

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6. Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. 7. Press [OK]. 8. Enter the user name according to the setting at the destination. ...

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You can send a file to NetWare server by any of the following methods: • Enter the destination path of the Netware server directly • Specify the path by browsing to the destination on the Netware server Entering the path of the NetWare server dir...

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If you set the connection type to [Bindery], the NetWare server name is "server", the volume name is "volume", and the folder name is "folder", the path will be "\\server\volume\folder". 6. Press [OK]. 7. Enter...

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3. Select the connection type. Press [NDS] to specify a folder in the NDS tree. Press [Bindery] to specify a folder on the NetWare Bindery server. 4. Press [Browse Network] under the path name field. If you selected [NDS] under [Connection Type], the...

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• p.73 "Registering the Path to the Selected Destination in the Address Book" Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified b...

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Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. 1. Press [Store File]. 2. Make sure that [Send & Store] is selected. 3. If necessary, specify the stored fi...

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3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e- mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner fun...

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For details about DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, see Web Image Monitor Help. • Stored files will be deleted after a set period. For details about specifying the period, see "Adm...

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Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. 1. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. 2. Press [Store File]. 3. Press [Stor...

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9. If necessary, press [Original Feed Type] to specify settings such as the original orientation and output exit. For details, see "Setting of Original Feed Type". 10. Place originals. 11. If scanning does not start automatically, press the...

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Specifying File Information for a Stored File You can specify information for a stored file, such as user name, file name, and password. By specifying information for a stored file, you can search for the file by user name or file name, or protect th...

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You can change this file name. 1. Press [Store File]. The Store File screen appears. 2. Press [File Name]. The soft keyboard appears. 3. Change the file name. 4. Press [OK] twice. • For details about entering the text, see "Entering Text"...

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The Store File screen appears. 2. Press [Password]. 3. Using the number keys, enter a four to eight-digit number. 4. Press [OK]. 5. Enter the same number again using the number keys. 6. Press [OK] twice. Specifying File Information for a Stored File ...

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Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file's information. List of Stored Files This section describes how the list of stored...

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5. Keys for sorting files Press to sort the files using the selected item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse delivery. 6. [Details] Press this to display details about the selected file....

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1. Press [Select Stored File]. 2. Press [User Name]. 3. Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown he...

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Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored fi...

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Stored File Preview Screen BLT008S 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2. [ ] [ ] [ ] [ ] You can scroll the preview screen. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can s...

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• If the original of a stored file was longer than 1219 mm (48 in), the file cannot be displayed as a preview. Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the ...

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• For details about displaying or downloading stored files using Web Image Monitor, see "Displaying Stored Documents with Web Image Monitor", "Downloading Stored Documents with Web Image Monitor", Copy/ Document Server Reference...

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Sending a Stored File This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. There are two methods of sending stored files by e-mail. Settings made under [Scanner Features...

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If you press [Queue], only the files you have selected are displayed in the order they will be sent. For details about selecting the stored files, see "Displaying the List of Stored Files". 3. Press [OK]. 4. If necessary, switch to the E-ma...

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Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. 1. Press [Select Stored File]. The list of stored files appe...

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• You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the man...

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4. Press [Change User Name]. 5. Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user...

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2. Press [Manage / Delete File]. 3. Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the password appears. Enter the password, and then press [OK]. 4. Press [Cha...

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1. Press [Select Stored File]. The list of stored files appears. 2. Press [Manage / Delete File]. 3. Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the passwor...

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3. Storing Files Using the Scanner Function 96 ...

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4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network ...

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For details about the ScanRouter delivery software, see the manuals supplied with ScanRouter delivery software. 3. Client Computer How to check a file from the client computer depends on the delivery method. For example, you can check a file by one o...