Canon ImageCLASS D420 Basic Operation Manual

[Page 1] Canon ImageCLASS D420

Basic Operation Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. Before Using the Machine Documents and Print Media Copying Printing Scanning Network...

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i Manuals for the Machine Manuals for the Machine Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Read this manual first. Starter Guide Overview of Machine Functions Set Up t...

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Overview of the Machine Functions ii Overview of the Machine Functions Depending on the system configuration and product purchased, some functions may not be available. Scanning You can retrieve documents scanned with this machine to your computer....

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Overview of the Machine Functions iii Network (D460 Only) This machine can be connected to a network. Connecting to a network enables you to use various functions. Basic Operation Guide Network (see on p. 6-1) e-Manual Network Settings Remote User ...

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iv Contents Contents Manuals for the Machine ..................................i Preface .............................................................. vii Available Features .............................................. vii How to Use This Guide .....

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v Contents Contents Enlarge/Reduce Images ............................ 3-10 Preset Zoom .....................................................3-10 Custom Copy Ratio ........................................3-11 Collating Copies ...........................

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vi Contents Contents Error Messages ............................................ 9-16 If <LOAD CORRECT PAPER> is displayed ...................................................... 9-18 Reloading the Paper ......................................9...

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vii Preface Preface Preface Thank you for choosing a Canon product. Before using the machine, please read the following instructions for your safety. Available Features The table below shows the available features. : available —: not available COP...

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viii How to Use This Guide How to Use This Guide How to Use This Guide Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for ...

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ix How to Use This Guide How to Use This Guide Illustrations Used in This Manual Illustrations used in this manual are the model D460. When there is any difference among D460, D440 and D420, it is clearly indicated in the text, e.g., “For D460.”...

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x Safety Precautions Safety Precautions Safety Precautions Important Safety Instructions Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing i...

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xi Safety Precautions Safety Precautions Do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the machine is not in operation, your hands, hair, or clothing may get caught in the rollers, which may result in persona...

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xii Safety Precautions Safety Precautions D440 D420 Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, un...

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xiii Safety Precautions Safety Precautions Power Supply During electrical storms, unplug the power cord from the power outlet. Whenever you unplug the power cord, wait at least five seconds before you plug it in again. Do not plug the power cord into...

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xiv Legal Notices Legal Notices Legal Notices As an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this product meets the ENERGY STAR Program for energy efficiency. The International ENERGY STAR Office Equipment Program is an internati...

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xv Legal Notices Legal Notices Copyright Copyright Copyright © 2010 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or c...

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xvi Legal Notices Legal Notices (c) Copyright © 1994, 1997 Cygnus Solutions. All rights reserved. Redistribution and use in source and binary forms are permitted provided that the above copyright notice and this paragraph are duplicated in all such...

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xvii Legal Notices Legal Notices The Software Subjected to the Other Conditions Please refer to e-Manual on a CD-ROM bundled with this product, for more detail and corresponding license conditions. Disclaimers The information in this document is sub...

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xviii Legal Notices Legal Notices FCC (Federal Communications Commission) imageCLASS D460/D440/D420: F156600 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause har...

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xix Laser Safety Laser Safety Laser Safety Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard ...

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xx ...

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Before Using the Machine 1 Before Using the Machine This chapter describes what you should know before using this machine, such as the names of the parts and their functions, and basic settings to use various functions. Machine Components ............

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Before Using the Machine 1-2 Machine Components Machine Components This section describes the parts names of the machine and their functions. External View (Front) D460● D440● ...

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Before Using the Machine 1-3 Machine Components D420● ①ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. ②Slide guides Adjust to the width of the document. ③Document feeder tray Holds docume...

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Before Using the Machine 1-4 Machine Components ⑱Platen glass cover Open this cover when placing a document on the platen glass. ...

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Before Using the Machine 1-5 Machine Components External View (Back) D460● ...

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Before Using the Machine 1-6 Machine Components D440● ...

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Before Using the Machine 1-7 Machine Components D420● ①Ethernet port (D460 Only) Connect the network cable. ②USB port Connect the USB (Universal Serial Bus) cable. ③Rear cover Open this cover when clearing paper jams. ④Power socket Connect ...

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Before Using the Machine 1-8 Operation Panel Operation Panel This section describes the names and functions of the operation panel keys, and describes all the parts on the operation panel. ...

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Before Using the Machine 1-9 Operation Panel ①[Paper Settings] key Press to specify the paper size and type for the paper cassette or multi-purpose tray. ②[Job Cancel/Status Monitor] key Press to check and cancel jobs being processed or waiting...

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Before Using the Machine 1-10 Display (Standby Mode) Display (Standby Mode) Copy Mode This section describes the copy standby mode. Be sure to press [COPY] to switch to the following display whenever using copy functions: T E X T / P ...

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Before Using the Machine 1-11 Toner Cartridge Toner Cartridge The average print yield of the Canon genuine starter toner cartridge which comes with the machine is 1,000 pages, the Canon genuine replacement toner cartridge is 2,000 pages. The page c...

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Before Using the Machine 1-12 Toner Cartridge Maintaining the Toner Cartridge Note the following when handling the toner cartridge. Do not place the toner cartridge in fire. Toner powder is flammable. If there is a toner powder leakage, make sure n...

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Before Using the Machine 1-13 Toner Cartridge ■Toner low 0 % 1 0 0 % T O N E R G A U G E ■Toner near empty 0 % 1 0 0 % T O N E R G A U G E ■Toner empty 0 % ...

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Before Using the Machine 1-14 Entering Characters Entering Characters For displays that require alphanumeric entries, follow the procedure below to enter characters. Example: Enter <Canon>. You can enter the following characters in each inpu...

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Before Using the Machine 1-15 Entering Characters 1 Press repeatedly until an uppercase <C> appears. C N A M E [ A ] 2 Press [ ] to move the cursor to the right, then press until an <a> appears. C a N ...

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Before Using the Machine 1-16 Timer Settings Timer Settings Timer Settings The timer settings enables you to set the Sleep Mode. Setting the Sleep Mode Setting the Sleep Mode If the machine remains idle for a certa...

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Documents and Print Media 2 Documents and Print Media This chapter describes the types of paper and documents that can be used with the machine and how to load paper in the paper cassette and the multi-purpose tray. Documents Requirements .........

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Documents and Print Media 2-2 Documents Requirements Documents Requirements Platen Glass ADF Type Plain paper Thick documents Photographs Small documents (e.g., index cards) Special types of paper (e.g., tracing paper* 1 , transparencies* 1 , etc.)...

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Documents and Print Media 2-3 Scanning Area Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations ...

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Documents and Print Media 2-4 Placing Documents Placing Documents This section describes how to place your documents on the platen glass and in the ADF. On the Platen Glass 1 Lift up the ADF. 2 Place a document face down. 3 Align the document ...

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Documents and Print Media 2-5 Placing Documents 4 Gently lower the ADF. The document is ready for scanning. When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury. Do not press down the ADF forcefu...

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Documents and Print Media 2-6 Paper Requirements Paper Requirements Paper cassette Multi-purpose tray Size (W × L) LTR, LGL, A4, B5, A5, Executive, Envelope (COM10 (#10), Monarch, DL, ISO-C5 (6 3/8" × 9" (162 × 229 mm)), Oficio, Brazil...

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Documents and Print Media 2-7 Printable Area Printable Area The shaded area indicates the approximate printable area of LTR paper. Note that the margin widths listed are approximate and there may be slight variations in actual use. ...

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Documents and Print Media 2-8 Loading Paper Loading Paper This section describes how to load paper in the paper cassette and the multi-purpose tray. The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When ...

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Documents and Print Media 2-9 Loading Paper 5 Fan the paper stack and even the edges. 6 Load the paper into the paper cassette with the print side up. Make sure the paper stack sits below the small fin (A) on the side paper guide. 7 Adjust ...

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Documents and Print Media 2-10 Loading Paper For D440/D420 1 Open the paper feeding tray. 2 Take out the dust cover from inside the machine. 3 Slide out the paper guide rail (A). ● 4 Slide the side paper guides (A) to match the size of p...

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Documents and Print Media 2-11 Loading Paper 6 Load the paper into the paper feeding tray with the print side up. Make sure the paper stack sits below the hook (A) on the side paper guide. 7 Adjust the paper guide rail to match the size of p...

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Documents and Print Media 2-12 Loading Paper 2 When setting paper, gently insert the paper into the multi-purpose tray with the print side up. When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side...

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Documents and Print Media 2-13 Loading Paper 2 When setting paper, gently insert the paper into the multi-purpose tray with the print side up. When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side...

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Documents and Print Media 2-14 Setting Paper Size and Type Setting Paper Size and Type This section describes how to specify the paper size and type you are loading in the paper cassette and the multi-purpose tray. Whenever you change the paper siz...

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Documents and Print Media 2-15 Setting Paper Size and Type For the Multi-Purpose Tray 1 Press [Paper Settings] repeatedly to select <MP TRAY>, then press [OK]. M P T R A Y 2 Press [ ] or [ ] to select the paper size, then press [OK]...

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Documents and Print Media 2-16 ...

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Copying 3 Copying This chapter describes the copying features. Overview of Copy Functions .......................................3-2 Basic Copying Method ................................................3-4 Canceling Copy Jobs .........................

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Copying 3-2 Overview of Copy Functions Overview of Copy Functions In addition to enlarging/reducing copies, you can make 2-sided copies or use the 2 on 1 mode, which reduces 2 page documents to fit on one sheet of paper. (p. 3-6) (p. 3-8) ...

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Copying 3-3 Overview of Copy Functions (p. 3-10) (p. 3-18) (p . 3-15) ...

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Copying 3-4 Basic Copying Method Basic Copying Method This section describes the basic procedure for copying. 1 Place documents on the platen glass or load them in the ADF. For details, see “Placing Documents,” on p. 2-4. Close the ADF/platen...

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Copying 3-5 Canceling Copy Jobs Canceling Copy Jobs You can cancel scanning or ongoing jobs. If you cancel a copy job during scanning, make sure to remove the document. 1 Press [Stop/Reset]. 2 When the <CANCEL COPYING?> message appears,...

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Copying 3-6 Selecting Image Quality Selecting Image Quality You can adjust the image quality of copies according to the types of documents. A correct selection is necessary for the optimal reproduction of the colors of the document. These settings...

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Copying 3-7 Selecting Image Quality 4 Use – [numeric keys] to enter the desired copy quantity (1 to 99). T E X T / P H O T O 1 1 0 0 % L T R Ex. 5 Press [Start]. If you want to copy multiple documents u...

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Copying 3-8 Adjusting Density Adjusting Density You can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is <MANUAL> (5). Adjusting Automatically You can adjust the dens...

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Copying 3-9 Adjusting Density Adjusting Manually You can adjust the density to the most appropriate level for the document manually. 1 Place documents. For details, see “Placing Documents,” on p. 2-4. 2 Press [COPY]. 3 Press [Density]...

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Copying 3-10 Enlarge/Reduce Images Enlarge/Reduce Images You can convert a standard-sized document to a different standard-sized copy (preset zoom), or you can enlarge or reduce images in 1% increments (custom copy ratio). The default setting is ...

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Copying 3-11 Enlarge/Reduce Images 4 Press [ ] or [ ] to select the copy ratio, then press [OK]. 7 8 % L G L L T R P R E S E T R A T I O Ex. <200% MAX.> <129% STMT → LTR> <100%> <78% LGL → LTR> <6...

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Copying 3-12 Enlarge/Reduce Images 5 Use – [numeric keys] to enter the desired copy quantity (1 to 99). T E X T / P H O T O 1 9 5 % L T R Ex. 6 Press [Start]. If you want to copy multiple documents ...

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Copying 3-13 Collating Copies Collating Copies You can sort copies into sets arranged in page order. This function is useful when making handouts for meetings. This feature can be used together with both “2-Sided Copying,” (see p . 3-18) and �...

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Copying 3-14 Collating Copies 3 Press [Collate/2 on 1]. C O L L A T E C O L L A T E / 2 O N 1 If you want to use <COLLATE> and “2 on 1 Combination” (see p. 3-15) at the same time, select <COLLATE+2 ...

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Copying 3-15 Multiple Documents onto One Sheet (2 on 1) Multiple Documents onto One Sheet (2 on 1) This mode enables you to reduce two-page documents to fit on one sheet of paper (1-sided/ 2-sided). 2 on 1 Combination 2 on 1 mode automatically reduc...

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Copying 3-16 Multiple Documents onto One Sheet (2 on 1) 2 Press [COPY]. 3 Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK]. 2 O N 1 C O L L A T E / 2 O N 1 If you want to use &...

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Copying 3-17 Multiple Documents onto One Sheet (2 on 1) 4 Use – [numeric keys] to enter the desired copy quantity (1 to 99). T E X T / P H O T O 1 1 0 0 % * L T R Ex. 5 Press [start]. 6 Turn and place...

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Copying 3-18 2-Sided Copying 2-Sided Copying This mode enables you to make 2-sided copies from 1-sided or 2-sided documents, or make 1-sided copies from 2-sided documents. This enables you to cut print costs in half when copying in large quantitie...

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Copying 3-19 2-Sided Copying 1 to 2-Sided Copying You can make 2-sided copies from 1-sided documents. 1 Place documents. For details, see “Placing Documents,” on p. 2-4. 2 Press [COPY]. 3 Press [2-Sided] to select <1 >2-SIDED>...

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Copying 3-20 2-Sided Copying 6 Press [Start]. If you want to copy multiple documents using the platen glass, place a document and press [Start] once for each page. When scanning is complete, press [OK]. To cancel all settings, press [Stop/...

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Copying 3-21 2-Sided Copying 7 Press [Start]. To cancel all settings, press [Stop/Reset]. When you switch the mode by pressing the mode keys such as [SCAN], all settings will be canceled. If you want to keep the settings, store the settin...

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Copying 3-22 Selecting Paper Size Group Selecting Paper Size Group This section describes how to select the paper size group. The default setting is <INCHES>. 1 Press [Menu]. 2 Press [ ] or [ ] to select <COPY SETTINGS>, then pre...

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Copying 3-23 Changing Standard Mode Changing Standard Mode The Standard mode is the combination of copy modes that the machine automatically applies when the power is turned ON, or when [Stop/Reset] is pressed. You can change the Standard mode t...

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Copying 3-24 Printing a Sample Page Printing a Sample Page This machine enables you to print a sample page. You can use this function to test how the printouts will look with current settings. The paper size must be LTR. The paper type must be Plai...

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Copying 3-25 Viewing Copy Settings Viewing Copy Settings You can check the current copy settings for <COLLATE>, <2-SIDED>, <2 ON 1>, and <ID CARD COPY>. 1 Press [Job Cancel/Status Monitor] repeatedly to select <VIEW ...

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Copying 3-26 ...

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Printing 4 Printing This chapter describes the basic print features. Overview of the Print Functions .................................4-2 Introduction to Using Print Functions .......................4-4 Printing Documents from a Computer..............

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Printing 4-2 Overview of the Print Functions Overview of the Print Functions 2-sided printouts, collated printouts and enlarged/reduced printouts are available. (p. 4-7) (p. 4-10) ...

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Printing 4-3 Overview of the Print Functions (p. 4-9) ...

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Printing 4-4 Introduction to Using Print Functions Introduction to Using Print Functions Make sure that the printer driver is installed. For installing the driver to send a print job to the machine over a network, see “Network Connection (D460 On...

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Printing 4-5 Printing Documents from a Computer Printing Documents from a Computer This section is the explanation of the basic procedure for printing from a computer (printer driver). Make sure that the printer driver is installed on your computer...

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Printing 4-6 Printing Documents from a Computer 5 Click [Print]. Printing begins. If you want to cancel printing, see “Checking and Canceling Print Jobs, ” on p. 4-11. ...

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Printing 4-7 Scaling Documents Scaling Documents You can enlarge or reduce documents to match the output paper size, such as reducing a document created in LTR size to print on STMT, or enlarging a document created in STMT size to print on LTR. T...

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Printing 4-8 Scaling Documents 3 Select the output size of the document from [Output Size]. The document is scaled automatically according to the settings made in [Page Size] and [Output Size]. 4 If you want to increase or decrease the magni...

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Printing 4-9 Printing Multiple Pages on One Sheet Printing Multiple Pages on One Sheet This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet...

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Printing 4-10 2-Sided Printing 2-Sided Printing 2-sided printing enables you to make 2-sided printouts. You can cut down print costs by half when copying in large quantities. The display may differ according to the operating system or the model of ...

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Printing 4-11 Checking and Canceling Print Jobs Checking and Canceling Print Jobs You can check the status of print jobs and cancel a job before the printing starts. Make sure that the Processing/Data indicator is on or blinking. When the Processin...

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Printing 4-12 ...

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Scanning 5 Scanning This chapter describes how to use scanner functions. Overview of Scanner Functions ..................................5-2 Introduction to Using Scanner Functions ..................5-3 For Scanning Documents to a Computer Connect...

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Scanning 5-2 Overview of Scanner Functions Overview of Scanner Functions You can retrieve documents scanned with this machine to your computer connected with a USB cable. You can also scan documents over the network. * D440/D420 are not supported f...

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Scanning 5-3 Introduction to Using Scanner Functions Introduction to Using Scanner Functions This section describes the things that you must do before using scanner functions. Make sure to set the following items first: For Scanning Documents to a C...

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Scanning 5-4 Basic Scanning Operations Basic Scanning Operations This section describes the basic procedures for scanning documents. Scanning Documents to a Computer Connected with USB Cable This section describes the basic procedure for using the...

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Scanning 5-5 Basic Scanning Operations 1 Place documents. 2 Press [SCAN] repeatedly to select <NETWORK SCANNING>. 3 Start Color Network ScanGear from the application on your computer. For details, see “Scan,” in the e-Manual. 4 ...

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Scanning 5-6 ...

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Network (D460 Only) 6 Network (D460 Only) This chapter describes what the network is, what you can do with the network, and what you have to do to use the machine with the network. Flowchart for Setting Up Network .............................6-2...

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Network (D460 Only) 6-2 Flowchart for Setting Up Network Flowchart for Setting Up Network Follow the procedures in the flowchart below to set up each network function. ...

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Network (D460 Only) 6-3 What is the Network? What is the Network? In the computer field, a network is a system of interconnected computers that communicate with each other. This machine uses LAN. LAN is the abbreviation for “Local Area Network” ...